Executive Assistant to the CEO

Location: Zamalek, Cairo, Egypt
Department: CEO Office
Employment Type: Full-Time
Experience: 5–8 Years
Reporting To: Chief Executive Officer (CEO)

About Axis

• Axis is an Egyptian fintech company focused on making financial services simpler, smarter, and more accessible through innovative digital solutions.

• We are looking for a highly organized, proactive, and professional Executive Assistant to the CEO with 5–8 years of proven experience supporting CEOs or C-level executives.

• The ideal candidate will be a trusted partner to the CEO, ensuring effective executive coordination, seamless communication, efficient calendar management, and smooth day-to-day operations of the CEO's office.

Key Responsibilities

• Provide comprehensive executive, administrative, and organizational support to the CEO.

• Manage the CEO's calendar, appointments, meetings, and daily schedule, ensuring effective prioritization and time management.

• Coordinate internal and external meetings with senior executives, business partners, investors, clients, and other key stakeholders.

• Act as the primary point of contact between the CEO's office and internal and external stakeholders.

• Manage incoming emails, correspondence, and meeting requests, ensuring timely responses and appropriate follow-up.

• Prepare meeting agendas, presentations, reports, executive summaries, and other business documents as required.

• Attend key meetings when requested, prepare meeting minutes, document action items, and follow up on agreed deliverables.

• Monitor and track critical tasks, deadlines, and commitments assigned by the CEO to ensure timely execution.

• Coordinate closely with department heads and senior management to facilitate communication and follow-up on strategic priorities.

• Organize business travel arrangements, including flights, accommodation, transportation, itineraries, and related logistics.

• Handle confidential and sensitive business information with the highest level of professionalism, integrity, and discretion.

• Support the CEO in preparing for board meetings, executive committee meetings, investor meetings, and strategic business discussions.

• Maintain accurate records, documents, reports, and filing systems related to the CEO's office.

• Coordinate executive events, leadership meetings, business visits, and special occasions.

• Anticipate the CEO's needs, identify potential scheduling conflicts, and proactively recommend solutions.

• Support the preparation and coordination of executive-level communications, announcements, and official correspondence.

• Follow up with relevant stakeholders on outstanding approvals, business requests, and executive decisions.

• Assist in monitoring the progress of strategic initiatives and cross-functional projects assigned by the CEO.

• Manage multiple priorities simultaneously while maintaining accuracy, responsiveness, and attention to detail.

• Build and maintain strong professional relationships with senior leadership, external partners, and key stakeholders.

• Ensure the smooth and efficient daily operation of the CEO's office.

Requirements

• 5–8 years of proven experience as an Executive Assistant to a CEO, Managing Director, or C-level Executive.

• Previous experience directly supporting a CEO or senior executive leadership position is essential.

• Bachelor's degree in Business Administration, Management, or a related field.

• Strong experience in executive calendar management, complex scheduling, travel coordination, and meeting organization.

• Excellent organizational, multitasking, and time-management skills.

• Strong ability to prioritize competing requests and work effectively under pressure.

• Excellent written and verbal communication skills in English and Arabic.

• Advanced proficiency in Microsoft Office applications, particularly Outlook, Excel, PowerPoint, and Word.

• Experience using Google Workspace, Microsoft Teams, Zoom, and other executive productivity tools.

• Strong ability to prepare professional presentations, reports, meeting minutes, and executive correspondence.

• Excellent interpersonal skills with the ability to communicate professionally with senior executives, board members, investors, and external stakeholders.

• High level of confidentiality, professionalism, discretion, and business etiquette.

• Strong problem-solving skills, attention to detail, and proactive approach to daily responsibilities.

• Ability to work independently, anticipate executive needs, and take ownership of assigned responsibilities.

• Flexibility to accommodate urgent business priorities and occasional schedule changes.

• Previous experience in Fintech, Financial Services, Technology, or fast-growing organizations is highly preferred.

Key Competencies

• Executive Support & Coordination

• Calendar & Time Management

• Stakeholder Management

• Confidentiality & Professional Discretion

• Communication & Business Correspondence

• Planning & Organization

• Problem-Solving & Proactiveness

• Attention to Detail

• Multitasking & Prioritization

• Follow-Up & Execution

What We Offer

• Competitive compensation package.

• Flexible hybrid working arrangements, subject to the operational requirements of the CEO's office.

• Medical insurance for employees and eligible family members.

• Life insurance coverage.

• Subsidized gym membership.

• Competitive leave benefits.

• Professional development and career growth opportunities.

• A collaborative, dynamic, and fast-growing fintech environment.