Executive Assistant to the CEO

You will manage and protect the CEO’s calendar, coordinate meetings across time zones, track action items, prepare briefs, and ensure timely follow-through. You will arrange travel and on-site logistics, support events and hospitality, coordinate office facilities and vendors, and handle correspondence, filing, expenses, and other confidential administrative work.

Responsibilities

• Manage, prioritize, and protect the CEO’s schedule
• Coordinate internal and external meetings across time zones
• Track action items and ensure follow-through
• Prepare briefs and resolve outstanding tasks
• Book and adjust travel, itineraries, and on-site logistics
• Support team events, social events, offsites, dinners, and external forums
• Keep the NYC office organized and welcoming
• Coordinate with building management and vendors on facilities issues
• Handle correspondence, filing, expenses, and other operational tasks confidentially

Requirements

• Have at least 3 years of experience supporting senior executives in a fast-paced environment
• Be based in or able to work daily from the NYC office
• Demonstrate sound judgment, discretion, and professionalism with sensitive information
• Possess outstanding organizational and written and verbal communication skills
• Remain calm under pressure, anticipate needs, and solve problems proactively
• Be comfortable with calendars, document tools, Slack, travel applications, and learning new systems