Executive Assistant to the CEO: Open Until Filled

Opening Date: 05/06/2026.

Closing Date: Open Until Filled

Job Title: Executive Assistant to the Chief Executive Officer.

Salary/Wage: $35.77/per hr. $74,402/per yr.

Tribal Level: TL 122.1

Location: Siletz, OR

Classification: Full-Time, Non-Exempt.

Job Posting Number: 4069781

INDRODUCTION:

The Executive Assistant to the Chief Executive Officer (CEO) is a vital role within Tribal Administration. The incumbent will work closely with the CEO to ensure a seamless operation of daily activities including but not limited to: planning, organizing, overseeing, and coordinating the CEO office functions. This may include managing schedules, assignment to special projects, attendance at public and confidential meetings, facilitating internal/external communications, facilitate travel, and more.

DUTIES:

• Schedule meetings and manage a complex calendar for the CEO.
• Catalog the projects the CEO is responsible for and the progress of each project, so as to best leverage the CEO’s time.
• Assisting in research and analysis of factual and legal issues, laws, agency decisions, precedent; rules, regulations, guidelines, and polices to determine their impact on the Tribe, programs and/or services.
• Provide strategic support to ensure the CEO has the time, resources, a nd materials needed to accomplish their goals.
• Coordinate travel for the CEO, process advances and reconciliations. Track credit card expenses.
• Keep the CEO organized with meeting materials and immediate priorities (who needs what by when); this includes email inbox management, and communication/response strategies.
• Manage all incoming email, mail and messages across all media channels on behalf of the CEO by responding , organizing, and escalating priority messages when appropriate.
• Help to organize, plan and manage small to large events and meetings when requested by the CEO.
• When requested, sit in on meetings in person or virtually and take detailed notes, as well as communicate and manage follow up from all parties involved.
• Develop and maintain an accurate contact database.
• Assist in managing access to various federal, state and non-profit grant reporting websites.
• Recommends changes to existing procedures and programs to improve effectiveness, timelines, productivity and cost efficiency of programs and functions.
• Responds to public records requests in accordance with legal timelines and coordinates with appropriate administrators to carry out requests.
• Composes difficult and complex professional correspondence independently on a variety of matters. Prepares outlines, talking points, and text for public proceedings. Oversees, reviews, and/or prepares correspondence for signature. May initiate routine correspondence as the CEO’s representative.
• Other duties as assigned.