Executive Assistant to the co-CEOs

WHO: A proactive, highly organised professional who takes ownership and gets things done
WHERE: Prague, Czech Republic | Full-time, on-site
WHEN: Start ASAP

What You Can Expect:

• Trust & Ownership – Take responsibility for your tasks, use your judgement and work independently.
• Close Collaboration with Leadership – Support both co-CEOs and gain insight into an international business.
• Competitive Salary & Performance-Based Bonuses – Recognition for your contribution and results.
• A Collaborative Team – Work closely with colleagues across the business to keep priorities moving.
• Variety & Responsibility – A varied mix of executive coordination, business support and personal arrangements.

What We Value:

• Initiative and practical problem-solving
• Clear communication and reliable follow-through
• Discretion and respect for confidential information
• Attention to detail, even when priorities change

About the Role
We are looking for an Executive Assistant to support both co-CEOs with their day-to-day priorities, calendars, travel, meetings and confidential matters.
This role combines business support with designated personal and family-related assistance. You will anticipate needs, manage changing priorities and take ownership of tasks from the initial request through to completion, working independently and with discretion.
You will be part of the Administration & Executive Support team, reporting to the Head of Administration & Executive Support.

Responsibilities

• Provide day-to-day support to both co-CEOs, anticipating their needs and managing priorities, commitments, reminders and follow-up actions.
• Coordinate calendars, appointments and internal and external meetings, resolving scheduling conflicts and preparing the necessary materials.
• Organise business and personal travel, including itineraries, flights, accommodation, transfers, reservations and visa arrangements.
• Prepare, format and track correspondence, documents, presentations, approvals and signatures, maintaining accurate and organised records.
• Coordinate designated personal and family-related matters, including appointments, reservations, purchases, documentation and practical arrangements.
• Communicate with internal teams and external contacts on behalf of the co-CEOs, ensuring requests and commitments are followed through to completion.
• Support the organisation of business and personal events and related logistics.
• Resolve routine issues independently, adapt to urgent changes and escalate matters requiring management decisions.
• Represent the company and the co-CEOs professionally, maintaining strict confidentiality at all times.

Requirements

• 3+ years of experience as an Executive Assistant, Personal Assistant or in a comparable role directly supporting senior executives, business owners or shareholders.
• A university degree, preferably in Business Administration, Communications, Management or a related field.
• Proven experience managing executive calendars, complex international travel, confidential correspondence, and business and personal arrangements.
• English at B2 level or above and Czech at B1 level or above. Ukrainian is an advantage.
• Ability to manage tasks from start to finish, prioritise independently and work with minimal supervision.
• Excellent organisational and communication skills, with strong attention to detail.
• A high level of discretion, reliability and sound judgement when handling sensitive business and personal information.
• A proactive, service-oriented approach and the ability to stay calm and find practical solutions when priorities change.
• Experience supporting multiple executives simultaneously is a strong advantage.
• Availability to work full-time, on-site in Prague.

Benefits

• Employee referral bonus
• MultiSport benefit
• Performance-based bonuses
• Training within the company
• Regular team-building activities
• Varied work where your opinions, knowledge and ideas matter
• The opportunity to work closely with company leadership and gain hands-on experience in an international business

How to Apply
We’re excited to learn more about you! Send us your latest CV in English.
Please note that our Talent Acquisition Team will contact only shortlisted candidates for an interview.
Let’s build something extraordinary together!