Executive Assistant to the COO

The Executive Assistant to the COO’s main tasks will include but are not limited to the following:
 Maintain an administrative system that proactively supports the COO and the organization as a whole
 Manage the COO’s appointment and meetings schedules; assist the COO in balancing both internal and external priorities
 Handle telephone calls and also ensure courteous reception for visitors to the COO and the organization
 Utilize paper and/or electronic knowledge management systems to support and enhance information storage
 Ensure confidentiality of all documents passing through the COO’s office
 Handle both local and foreign travel arrangements for the COO and other The company staff including preparing travel authorizations, drivers’ advances, flight bookings and hotel reservations
 Carry out any other secretarial and administrative duties as may be required from time to time and perform any other delegated or self-initiated assignments to the agreed standards

Education / Experience

 A Bachelors Degree or its equivalent in English, Secretarial Studies or any related course in Humanities / Social Sciences or any other related discipline
 A minimum of five years’ experience in a similar role within a structured corporate environment
 Knowledgeable in the use of the internet and other electronic office equipment

Personal Traits and Characteristics

 Strong oral and written communication skills
 Good multitasking skills; energetic and result oriented
 Planning and prioritizing skills
 Effective and proven interpersonal skills
 Respects and maintains confidentiality of information