Executive Assistant to the COO
Posted Updated
Description
Benefits:
- Competitive salary
- Dental insurance
- Health insurance
- Training & development
- Vision insurance
Executive & Personal Assistant to COO – J National
Location: Dallas, TX | Full-Time | In-Person Required
Location: Dallas, TX | Full-Time | In-Person Required
J National, a fast-paced and growing commercial property services company, is seeking a highly organized, proactive, and resourceful Executive & Personal Assistant to support our Chief Operating Officer. This unique role combines business and personal responsibilities, providing vital support to both corporate leadership and Operations.
Key Responsibilities:
Executive Support
- Manage calendar, appointments, and scheduling
- Help prioritize emails and follow-ups
- Coordinate meetings and logistics
- Keep track of action items and deadlines
- Assist with travel planning and reservations
Operations & Administrative Support
- Help coordinate internal follow-up between departments
- Assist with reporting, spreadsheets, and presentations
- Support special projects and company initiatives
- Help maintain organization across multiple priorities
- Assist with trade shows, events, and office coordination
Personal/Executive Assistance
- Assist with scheduling personal appointments and errands as needed
- Help coordinate logistics and day-to-day organization
- Be a trusted support person to help keep priorities moving
What We’re Looking For
- Highly organized and detail-oriented
- Strong communication skills
- Positive attitude and professional demeanor
- Able to multitask and pivot quickly
- Strong follow-through and accountability
- Tech-savvy and comfortable learning new systems
- Comfortable in a fast-paced environment
- Discreet and trustworthy
Preferred Experience
- Administrative, Executive Assistant, Office Management, or Coordination experience
- Construction, property management, or service industry experience is a plus
- Experience with AI tools (Chatgpt, Claude) Microsoft Outlook, Teams, Excel, and scheduling tools preferred