Executive Assistant to the Owner
Job Description
YMI Insurance is looking for its first ever Executive Assistant to the Owner! The perfect candidate is highly organized and proactive. They will work directly with our Owner, Jimi Honochick, managing his scheduling, priorities, and emails.
If you enjoy bringing order to chaos, seeing issues before they happen, and keeping important tasks at the top of the pile, you're our candidate!
The position will focus on managing a high volume of emails, prioritizing them, and assigning follow-ups. The Assistant will also manage Jimi's calendar and tackle projects. They will become a trusted extension of Jimi and gradually take ownership of many of his responsibilities.
Benefits
- Paid Time Off (PTO)
- Health Insurance
- Dental Insurance
- Vision Insurance
- Parental Leave
- Mon-Fri Schedule
- Career Growth Opportunities
- Retirement Plan
Responsibilities
Email and Communication Management
- Help manage and organize the Owner's inbox
- Categorize and organize messages by priority and follow-up action
- Draft responses on behalf of the Owner as appropriate
- Follow up with employees, vendors, partners, and other contacts
Calendar Management
- Manage and organize the Owner's calendar
- Identify scheduling conflicts and recommend solutions
- Make sure the Owner is prepared for upcoming meetings and commitments
Internal Team and Project Coordination
- Assist with internal projects including operations processes and marketing
- Track deadlines, assignments, and project progress
- Gather information from employees so Owner does not need to chase updates
Requirements
Because this position works directly with the Owner, occasional personal administrative support may also be required.
Examples may include:
Scheduling personal appointments.
Coordinating reservations or travel logistics.
Managing reminders and personal scheduling conflicts.
Handling occasional errands or logistical tasks.
Researching or coordinating purchases, services, or appointments.