Executive Assistant to the President(2026-2027)-Mount Saint Joseph High School, Baltimore MD

Qualifications

• Excellent interpersonal and organizational skills; excellent written and oral communication skills; discretion and confidentiality.
• Proficiency in database management systems, including Blackbaud Raiser's Edge NXT (experience with Rediker is a plus), Microsoft 365, digital presentation software, publishing programs, and social media platforms.
• Bachelor's degree preferred or equivalent work experience.
• Experience working in an educational setting preferred.

Responsibilities

• Actively supports the mission and charism of the School; demonstrates an understanding of and enthusiasm for boys' secondary education and for Catholic and Xaverian education.
• Maintains the President's files, calendar, appointments, telephone communications, and written correspondence.
• Provides administrative support to the President, including project management, research, and the development of reports, digital presentations, and collateral materials.
• Manages the President's budget, credit card expense reports, travel arrangements, and general expense reports.
• Coordinates meetings with the President and members of the senior leadership team.
• Serves as the point of contact and liaison for the President with the Archdiocese of Baltimore, the Xaverian Brothers Sponsored Schools Office, and various national, state, and local organizations.
• Coordinates collaboration between the Office of the President and the offices of the Principal, CFO, CAO, and the Directors of Communications, Enrollment Management, Facilities, IT, and Security.
• Provides administrative support to the Chair and Vice Chair of the Board of Directors; assists the President and the Board Committee Chairs in preparing documents for Board meetings.
• Ensures all Board and committee meetings are scheduled through the President's Office.
• Manages communication between the School and the Board, including email, mailings, and portal postings; maintains Board documents, including agendas, minutes, the Board handbook, and bylaws; takes minutes at all Board meetings; and posts materials on the Board portal.
• Coordinates with the senior leadership team to support special events hosted by the President.
• Coordinates the President's communication and interaction with various School organizations, including, but not limited to, the Alumni Association, the Mothers' Club, and the Fathers Club.
• In collaboration with the CAO, coordinates the President's interactions with donors and alumni.
• May be called upon to collaborate with or cover for administrative assistants in other School offices as needs arise.
• Performs other duties as assigned by the President.
• The Executive Assistant to the President is a full-time, 12-month, exempt position and is expected to work on campus Monday through Friday, with occasional availability for school-related events during evenings, weekends, and/or extended hours.

Compensation & Benefits

Mount Saint Joseph High School offers a competitive compensation package commensurate with experience and qualifications, along with a comprehensive benefits program that includes:

• Medical and dental insurance
• 403(b) retirement plan with employer matching
• Tuition remission benefits
• Generous paid time off
• Professional development opportunities
• A collaborative and mission-driven work environment

The salary range for this position is $70,000-$75,000, based on background and work experience.