Executive Assistant to the President

This position operates on a hybrid work schedule. This position will require 3 days onsite at the Huntington Beach office.

Are you ready to make a lasting impact and transform the healthcare space? We are one of Southern California’s fastest-growing Medicare Advantage plans with an incredible 112% year-over-year membership growth.

Who Are We? ✨

Clever Care was created to meet the unique needs of the diverse communities we serve. Our innovative benefit plans combine Western medicine with holistic Eastern practices, offering benefits that align with our members’ culture and values.

Why Join Us? 🏆

We’re on a mission! Our rapid growth reflects our commitment to making healthcare accessible for underserved communities. At Clever Care, you’ll have the opportunity to make a real difference, shape the future of healthcare, and be part of a fast-moving, game-changing organization that celebrates diversity and innovation.

Job Summary

The Executive Assistant provides high-level, confidential, and proactive support to the President and other senior leaders as needed and serves as a trusted representative of the Office of the President. This role manages executive scheduling, communications, meeting preparation, board and leadership support, travel, expenses, and follow-through on key priorities. The ideal candidate demonstrates exceptional judgment, discretion, organization, communication, and anticipation, helping optimize the President’s time, support effective decision-making, and ensure timely execution of executive commitments.

Functions & Job Responsibilities

• Using sound judgment, professionalism, and discretion, provide confidential, proactive executive support to the President.
• Serve as a key point of contact and professional representative for the Office of the President with internal and external stakeholders.
• Manage the President’s complex calendar, including prioritizing requests, resolving conflicts, protecting focus time, and anticipating preparation needs.
• Prepare the President for meetings, calls, events, and speaking engagements by coordinating agendas, briefing materials, presentations, talking points, and follow-up items.
• Coordinate board, committee, executive, and leadership meetings, including scheduling, logistics, materials, agendas, notes, and action-item follow-up as assigned.
• Manage travel arrangements, itineraries, expense reports, reservations, and related logistics accurately and efficiently.
• Draft, edit, organize, and track executive communications, correspondence, reports, presentations, and follow-up items.
• Maintain systems for tracking commitments, decisions, deadlines, approvals, delegated tasks, and action items to support accountability and timely execution.
• Conduct research and gather information on business, healthcare, Medicare Advantage, regulatory, competitive, operational, or stakeholder topics as needed.
• Partner with HR, communications, and executive leaders to support All Hands presentations, leadership updates, board materials, and other executive communications.
• Improve executive office processes, templates, meeting rhythms, and workflows to increase efficiency, clarity, and follow-through.
• Coordinate assigned special projects and initiatives by aligning stakeholders, tracking progress, escalating risks, and ensuring timely completion.