Executive Assistant to the President

Job Summary

The Executive Assistant to the President is responsible for providing high-level, anticipatory, comprehensive, executive support and project management to the President and Leadership Team with professionalism and confidentiality.

Essential Job Functions

• Model and instill company mission and values
• Provides anticipatory, timely assistance and communication to support the President and Leadership Team (as requested).
• Communicates directly with staff, funders, and other business partners.
• Manages the President’s schedule. Accurately and efficiently organize meetings and appointments according to President’s preferences. Serves as a liaison, initial point of contact, and gatekeeper.
• Collects, organizes, records, and distributes minutes and other pre/post-meeting materials, complying with applicable rules.
• Conducts research and prepares reports, presentations, and data analysis in advance of all meetings President attends in the role with MRK Partners and their role outside the organization as Board Member, Committee Representative, etc.
• Maintains files, records, and correspondence for meetings for the President.
• Handles confidential information and maintains confidentiality.
• Oversees day-to-day administrative tasks including expense reports, organizes and maintains files, arranges travel, transportation, accommodations, entertainment, and other related activities, maintaining required travel-related information from the President, Leadership Team, and other travelers on file. Prepares and distributes itineraries and all correspondence related to the arrangements. Follows up and confirms details.
• Organizes meetings, dinners, presentations, conferences, company-wide events, and special projects. Independently plans and executes all logistics and details according to size and importance (e.g., room selection, seating arrangements, tent cards, supplies, IT support, materials, refreshments including guest dietary preferences, transportation, communication, security, virtual meeting management and hosting, etc.).
• Manages office administration duties for all Florida staff including office management, inventory and purchasing, and serving as the liaison with related property management service groups and vendors. Develops and implements office management policies.
• Coordinates all personal travel arrangements, including those of the family.
• Manages personal calendar, including family events, medical appointments, dinner reservations, etc.; works alongside other family staff to adjust as needed.
• Other reasonable tasks as assigned.
• Completes special projects as assigned by Leadership Team.
• Performs onboarding activities for new employees as required.
• Performs other duties as required and assigned.