Executive Assistant to the Senior Pastor

Candidates should also submit a cover letter describing their interest in the position, as well as how their relevant experience, personal faith, and sense of calling align with the mission of the church.

Position Title: Executive Assistant to the Senior Pastor
Reports To: Senior Pastor (in coordination with Executive Director)
Status: Full-Time

Position Summary

The Executive Assistant to the Senior Pastor provides high-level administrative and organizational support to the Senior Pastor in order to advance the mission and ministry of the church. This role manages the Senior Pastor’s schedule, communications, and priorities while ensuring effective coordination with staff, elders, ministry leaders, and the congregation.

The Executive Assistant serves as a trusted partner, helping steward the Senior Pastor’s time, facilitating clear communication, and supporting strategic ministry initiatives in a fast-paced church environment.

Key Responsibilities:

Executive Support

• Manage and maintain the Senior Pastor’s calendar, scheduling meetings, ministry commitments, travel, and speaking engagements.
• Anticipate needs and proactively manage priorities to maximize the effective use of the Senior Pastor’s time.
• Prepare agendas, documents, and materials for meetings, events, and ministry initiatives.
• Assist the Senior Pastor in tracking ministry priorities, projects, and follow-ups.
• Support the Executive Director as needed with administrative tasks

Communication Management

• Serve as a primary point of contact for the Senior Pastor’s office, managing correspondence, emails, and phone calls as appropriate.
• Draft, edit, and coordinate written communication on behalf of the Senior Pastor.
• Facilitate communication between the Senior Pastor, staff, elders, ministry leaders, and members of the congregation.

Meeting & Ministry Coordination

• Coordinate meetings for the Senior Pastor, including sessions with elders, staff leadership, and ministry teams.
• Prepare meeting materials, record notes when necessary, and track action items and follow-ups.
• Assist with preparation for Session meetings and other leadership gatherings.

Administrative Operations

• Maintain organized digital and physical filing systems for the Senior Pastor’s office.
• Coordinate travel arrangements, itineraries, and expense tracking.

Confidential Support

• Handle sensitive information with a high level of discretion and professionalism.
• Support the Senior Pastor in managing confidential pastoral matters appropriately.

Ministry & Event Support

• Assist in coordinating key church events, leadership retreats, or special ministry initiatives connected to the Senior Pastor or Executive Director’s leadership.
• Help facilitate guest speakers or special ministry partners hosted by the Senior Pastor