Executive Assistant

🌟 About the Job

Toplent helps companies scale faster by connecting them with exceptional remote professionals from SEA, LATAM, and South Africa. We are currently collaborating with a client who is looking for a highly organized and proactive Executive Assistant to join their team on a full-time remote basis.

In this role, you’ll provide high-level administrative support to executives, ensuring smooth day-to-day operations, effective communication, and efficient time management.

💼 Responsibilities:

• 📅 Manage and optimize executives’ calendars, appointments, and scheduling
• ✉️ Handle email inboxes, correspondence, and communication on behalf of executives
• 📊 Prepare reports, presentations, and meeting materials as needed
• 📝 Take detailed meeting notes, track action items, and follow up on deliverables
• 🔍 Conduct research and compile information to support executive decision-making
• 🤝 Coordinate with internal teams and external stakeholders to ensure seamless communication
• 🌍 Organize travel arrangements, itineraries, and logistics
• ⚡ Anticipate executives’ needs, proactively resolving issues before they arise
• 🔒 Maintain confidentiality and handle sensitive information with discretion

🛠️ Required Skills:

• ✅ Minimum 2 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role
• ⏱️ Exceptional organizational and time-management skills with the ability to multitask effectively
• 💬 Excellent written and verbal communication skills in English
• 💻 Proficiency with productivity and collaboration tools (Google Workspace, Microsoft Office, Slack, Zoom, etc.)
• 📊 Strong attention to detail with the ability to prioritize tasks in a fast-paced environment
• 🌍 Comfortable working in a remote and multicultural team setting
• 🤝 Professionalism, discretion, and a proactive problem-solving mindset

🎁 Benefits:

• 🌍 100% Remote Role (Work from anywhere)
• 💵 Competitive Salary in USD
• 🚀 Career Growth & Development Opportunities
• 🤝 Collaborative and supportive global team environment