Executive Assistant, Trading & Research

You will support three senior leaders from the Trading team and the Head of Firmwide Research. You'll act as the main point of contact among executives, employees, clients, and external partners, greeting and hosting guests and securing room reservations. You'll maintain calendars by screening for double bookings and proactively reviewing itineraries, and set up meetings while working closely with other admins internally and externally. You'll field all meeting requests, learning to distinguish priorities, log expenses in Navan, and make travel and accommodation arrangements. You'll also take on ad hoc projects like printing materials for in-person meetings and assisting with catering orders, and you'll be encouraged to leverage AI tools to improve your productivity and output quality.

Responsibilities

• Support 3 senior leaders from the Trading team and the Head of Firmwide Research
• Act as the point of contact among executives, employees, clients, and other external partners
• Greet and host guests, securing room reservations
• Maintain calendars by screening for double bookings and proactively reviewing itineraries
• Set up meetings, working closely with other admins, both internally and externally
• Field all meeting requests, learning and distinguishing priorities
• Log expenses when needed in Navan
• Make travel and accommodation arrangements
• Handle ad hoc projects such as printing materials for in-person meetings and assisting with catering orders
• Leverage AI tools to improve productivity, decision-making, and output quality

Requirements

• 5+ years of administrative experience
• 3+ years of executive assistant experience supporting an executive
• Experience managing calendars, booking travel, and processing expenses for multiple executives
• Experience in financial services
• Bachelor's Degree
• Must be in New York and able to come into office at least 3 days a week
• Extensive MS Office, Google Suite, and PPT knowledge
• Excellent organizational and time management skills
• Excellent verbal and written communication skills, high degree of discretion and confidentiality

Benefits

• Hybrid/Flexible Working Arrangements
• Flexible Time Off (paid)
• 3% 401(k) company contribution
• Company-paid health and protective benefits for employees, partners, and other dependents
• Generous paid Parental Leave
• Competitive family planning benefits for US employees
• Opportunities to learn about the Crypto industry
• Free daily snacks and weekly breakfasts/lunches
• Employee Resource Groups
• Free coaching and counseling sessions through Headspace