Executive Assistant
To prioritize your application, please complete this form: https://binary.so/zYchy3s
We're Hiring: Executive Assistant (Marketing & Social Media)
Schedule: Full-Time | 6am–3pm or 7am–4pm EST
We’re hiring an Executive Assistant with strong marketing and social media experience who wants to be part of the business, not just manage a calendar.
You’ll support the CEO while also helping execute marketing and social media initiatives. You’ll manage the Founder’s calendar, inbox, and follow-ups, create and repurpose content, support email campaigns, manage social media, and help keep marketing operations organized.
This role is ideal for someone who is highly organized, writes well, understands marketing, learns quickly, and takes ownership. You’ll work closely with the CEO, Operations, Marketing, Support, and Engineering.
What You’ll Do
Executive Support
- Manage the Founder’s calendar, meetings, and time zones
- Triage the inbox and draft replies
- Prepare agendas, notes, and follow-ups
- Track action items until they’re complete
- Create and maintain decks, reports, contracts, and documents
- Coordinate domestic and international travel
- Manage vendors and subscriptions
- Create SOPs for recurring tasks
Marketing & Social Media
- Turn calls, notes, ideas, and founder content into publishable content
- Write, edit, and repurpose content for LinkedIn, X/Twitter, blogs, and other channels
- Schedule and manage LinkedIn and X/Twitter posts
- Build, proof, schedule, and send email campaigns
- Manage email lists, segments, and lifecycle campaigns
- Help develop and execute marketing campaigns
- Organize creative assets and maintain UTM and naming standards
- Manage Attio contacts, lists, pipeline, and data
- Prepare weekly and monthly marketing reports
- Monitor content and campaign performance and identify opportunities to improve
Requirements
Must-Haves
- 3+ years of experience in executive assistance, virtual assistance, or marketing, with US companies or international clients
- Hands-on experience in marketing and social media
- Experience creating, editing, scheduling, or managing content for social media
- Excellent written and spoken English
- Able to write clearly in a professional but conversational voice
- Able to explain technical topics clearly and patiently
- Experience with a CRM such as HubSpot, Attio, or similar platforms
- Experience with an email marketing platform
- Comfortable reading dashboards and reports
- Basic Shopify knowledge
- Strong attention to detail and organization
- Able to manage multiple priorities independently
- Comfortable working remotely on a U.S. business-hours schedule
- Experience using Claude and other AI tools to work faster
Strongly Preferred
- SaaS, Shopify, e-commerce, or agency experience
- Experience supporting a Founder or C-level executive
- Strong LinkedIn and X/Twitter experience
- Experience with content repurposing and founder-led content
- Meta, Google, or TikTok Ads experience
- Knowledge of ROAS, CPA, CAC, LTV, conversion events, and attribution
- Experience with Klaviyo, Mailchimp, or HubSpot Marketing
- Experience with Intercom, Zendesk, or similar tools
- Experience with Zapier, Make, n8n, or APIs
- Experience writing SOPs or help center articles
- Basic HTML or landing page/email editing skills
- Experience with Google Tag Manager and UTMs
- Agency experience managing multiple clients
To prioritize your application, please complete this form: https://binary.so/zYchy3s
What We Offer
100% remote
️ 10 days PTO + US holidays
❤️🩹 Monthly healthcare allowance
$50–$100/month equipment & connectivity stipend (as needed)
Real career growth as Upstack scales
Your Application Roadmap
You've applied - awesome! Here's what happens next:
Step 1: Application Review
Our team will review your experience, skills, and qualifications to see if there's a strong match for the role.
Step 2: Initial Interview
If your background aligns with what we're looking for, we'll invite you to a conversation with our recruiting team. This is our chance to learn more about you - and your chance to learn more about us.
Step 3: Online Assessment
Depending on the role, you may be asked to complete a short skills assessment so you can showcase what you do best.
Step 4: Final/Client Interview
Top candidates will move forward to meet with the hiring manager or client team. Bring your experience, your wins, and your personality - we want to get to know the real you.
Step 5: Job Offer
If it's a great match on both sides, we'll present your offer and get you ready for an exciting new chapter.
Not selected for this role? No worries. Strong candidates may be considered for future opportunities that better match their skills and experience. We appreciate every application and can't wait to meet talented professionals like you!
To prioritize your application, please complete this form: https://binary.so/zYchy3s