Executive Assistant US Policy

You will provide dedicated support to the Managing Director of US Law & Policy. You will manage priorities, calendars, correspondence, deadlines, travel, expenses, IT administration, events, CRM records, and team coordination. You will anticipate issues, prepare meeting materials, and make sound day-to-day judgments in a fast-moving policy environment.

Responsibilities

• Manage the Director's calendar, priorities, focus time, and meeting scheduling
• Research and prepare meeting briefs, agendas, and background materials
• Draft and triage substantive correspondence and track invitations
• Track commitments and deadlines, block time for projects, and flag risks early
• Handle day-to-day IT matters, including Slack administration and subscription renewals
• Coordinate domestic and international travel, visas, reimbursements, and expenses
• Identify beneficial programs, initiatives, and opportunities
• Support team events, retreats, HR administration, and CRM maintenance
• Complete occasional personal administrative tasks for the Director

Requirements

• Demonstrate strong written communication
• Support a senior stakeholder in a fast-moving policy environment
• Prioritize competing needs and act proactively
• Manage sensitive information discreetly
• Be available and responsive during US working hours
• Maintain meaningful overlap with US Eastern working hours

Benefits

• 5 weeks of recommended PTO per year plus public holidays
• 12 weeks of paid parental leave, with additional unpaid leave available
• Employer pension or matching 401(k) contribution up to 4% of salary
• Health insurance for employees in countries without nationalized healthcare
• Annual $5,000 reimbursement fund for productivity and professional development
• Annual $5,000 reimbursement fund for mental health support
• Annual $2,500 reimbursement fund for equipment and office supplies