Executive Assistant

JOIN OUR TEAM

At VASA Fitness, we want to create an uplifting experience for everyone by offering inclusive, accessible, and on-trend fitness. The foundation of our brand is rooted in a culture centered on unity, passion, love, integrity, fun, and trust. Because our culture is alive--embodied by members and team members alike--VASA is a place where lives are changed because of authentic connections made within our supportive community.

BENEFITS

All employees receive two complimentary gym memberships--one for themselves and another to give away--plus 401k options. Additional benefit packages are available for employees who work 30+ hours per week.

• Salaried Employees: Flexible Vacation Plan, Paid Holidays, Paid Parental Leave, and Health, Dental, Vision Benefits

Come join VASA Fitness and join a passionate, fun, and united team!

Proud to be a 'Great Place to Work' certified company!

PURPOSE

The Executive Assistant to the COO & CGO serves as a strategic partner and trusted extension of the executive leadership team. This role is responsible for maximizing the effectiveness of both the Chief Operations Officer and Chief Growth Officer by managing priorities, protecting time, and ensuring seamless execution of day-to-day operations.

Operating with a high level of autonomy, judgment, and discretion, this role acts as a gatekeeper, facilitator, and connector across the organization. The Executive Assistant ensures alignment across leadership, anticipates needs, and enables both executives to remain focused on the highest-impact opportunities.

KEY RESPONSIBILITES AND COMPETENCIES

Executive Partnership & Prioritization

• Serve as a strategic partner to the COO and CGO, helping prioritize time, focus, and energy against key business objectives
• Proactively manage and optimize complex, dynamic calendars across both executives, ensuring alignment and minimizing conflicts
• Act as a gatekeeper, making informed decisions on meeting requests, scheduling trade-offs, and competing priorities
• Anticipate needs and remove friction from day-to-day workflows

Strategic Communication & Alignment

• Serve as a central point of coordination between the COO, CGO, and senior leadership team
• Ensure clear, timely communication of priorities, updates, and follow-ups across stakeholders
• Draft and refine high-level communications on behalf of executives
• Represent executives in meetings when appropriate, capturing key insights and ensuring follow-through

Meeting & Leadership Rhythm

• Drive preparation for executive meetings, leadership sessions, board-related engagements, and finance-related meetings
• Ensure both executives are fully prepared with relevant context, materials, and key talking points
• Capture notes, decisions, and action items, ensuring accountability and follow-through
• Help maintain consistent leadership and financial operating rhythms

Execution & Operational Support

• Coordinate complex domestic travel for both executives, including flights, accommodations, ground transportation, and detailed itineraries
• Ensure all travel is optimized for efficiency, productivity, and adaptability, anticipating contingencies and last-minute changes
• Prepare comprehensive travel briefs, including schedules, contacts, meeting context, and logistics
• Manage executive-level events, offsites, board meetings, and key external engagements
• Handle sensitive and confidential information with the highest level of professionalism
• Prepare presentations and materials for leadership meetings, board discussions, and financial reviews