Executive Assistant

Executive Assistant for Academic Affairs

Full-time, non-exempt, 37.5 hours/week

On-Campus

$26-32/hour

Reports to: Vice Dean for Faculty

VLGS Benefits and PTO include:

- Full benefits (medical, dental, vision, etc.).

- 403b including 4% employer contribution.

- 2 weeks of paid vacation in addition to paid personal and sick days.

- 11 paid holidays plus two weeks of paid days off for Summer and Winter breaks.

- Employee Assistance Program.

- VLGS course participation with tuition assistance.

- Flexible schedule potential.

Vermont Law and Graduate School is committed to cultivating and preserving a culture of inclusion and connectedness. We grow and learn better together with a diverse group of faculty, staff, and students. In recruiting for faculty and staff, we seek unique backgrounds to enrich and challenge our community.

Position Summary:

The Executive Assistant works directly under the supervision of the Vice Dean for Faculty, providing administrative and teaching support for faculty and academic programs. This person must abide by strict confidentiality requirements, work effectively and efficiently with students, faculty, and staff in a fast-paced environment, and successfully initiate, execute, and complete multiple projects in a timely and efficient manner. This is an on-campus role located in South Royalton, VT.

Key Duties and Responsibilities:

Support for Vice Dean for Faculty

• Interacts with and serves as liaison to students, faculty, staff, trustees, alumni, and outside organizations to plan or coordinate programs, projects, or activities; to gather information on or resolve issues; to explain or interpret policies and procedures; and to process special request.
• Performs a full range of administrative support tasks for the Vice Dean, including type, draft, proof, edit, copy, or otherwise distribute reports, policies, manuals, instructional materials, scholarly publications, handbooks, general correspondence, and other materials.
• Maintains faculty lists and updates the faculty directory on the VLGS website.
• Provides course support for the Vice Dean's classes, including ExamSoft and proctoring exams.
• Supports Vice Dean for Faculty in managing instructional budget, including record keeping, expense documentation, reimbursement, etc.
• Provides staff support for annual faculty retreat, faculty orientation, monthly faculty meetings and multiple faculty committees. Duties include assisting with meeting logistics; preparing meeting agendas; gathering, compiling, and distributing information; taking, editing, and preparing minutes; communicating with faculty members; and following up on committee actions as appropriate.
• Coordinates the school’s course evaluation process.
• Makes and coordinates travel arrangements, maintains travel-related expense report.

General Deans’ Team Duties:

• Answers the phone, responds to emails, greets visitors, answers questions, takes messages, makes appointments, and refers to other personnel/offices as appropriate. Maintains various files and records, both manual and computerized. Opens, screens, and distributes mail.
• Proctors examinations for faculty.
• Provides back up support to the President’s and Dean's Executive Assistant as needed or support to other Faculty Support personnel as needed.
• Designs and maintains filing systems or other processes as needed.
• Other duties or special projects as assigned, needed, or requested.