Executive Assistant

The Executive Assistant position is located in the Directors Office the Veterans Benefits Administration Regional Office. The Executive Assistant serves as a personal assistant, liaison, and key advisor to the Director in the decision making process for the Little Rock Regional Office.

Typical duties include, but are not limited to: Closely monitors the Regional Office's corporate mailbox for incoming correspondence from various entities, including but not limited to, the Southeast District, Central Office Congressional Offices, Veterans Service Officers, the Office of the Inspector General, the Veterans Health Administration, and legal representatives. Solely responsible for the timely and accurate submission of all information requests and ensuring coordination among divisions when necessary. Responsible for the workbook created to track items including White House Controlled Correspondence and Congressional inquiries. Administers the internal operational details of the Office of the Director and is the principal staff advisor on office policies and procedures. Serves as a liaison between the Director and other offices, using knowledge of past and present policies, procedures and organizational structure. Maintains confidentiality of all personnel and operational discussions in the Director's office. Maintains control of files (mostly electronic) containing general information, data and statistics related to the operations of the RO required for audit and reporting purposes. Ensures the timely completion of all required Strategic Oversight and Analysis Reviews (SOARs). Is the point of contact for visiting VA official and site visit teams. Serves as an office manager for the Director's office. Manages schedules, makes appointments and coordinates meetings on behalf of the Director and Assistant Directors. Maintains current performance standards and position descriptions and completes all award documents for the Director's staff. Uses a computer with a variety of software programs, to include Microsoft Office Suite, SharePoint and Power Apps to prepare reports and correspondence. Makes airline and hotel reservations for official trips taken by the Director and other Director's Office staff, as needed. Work Schedule: Fulltime, Monday - Friday, 8:00 a.m. - 4:30 p.m. Subject to change based on the needs of the agency. Compressed/Flexible: Not Available Telework: This position is eligible for situational (ad hoc) telework only. The selectee is required to report to the official duty station each scheduled workday. Telework may be approved only on a case-by-case basis with supervisory approval. Routine or recurring telework is not authorized for this position. Virtual: This is not a virtual position. Position Description/PD#: Executive Assistant; PD422500 Relocation/Recruitment Incentives: Not Authorized . Financial Disclosure Report: Not Required. Bargaining Unit: No

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the Agency; whether your continued employment would advance organizational goals of the Agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period , your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Additional Conditions of Employment are as follows: You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary or trial period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements I-9 Acceptable Documents. Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.