Executive Assistant

Executive Assistant – Vitality Healthcare Management

Vitality Healthcare Management is seeking a detail-oriented, organized, and proactive Executive Assistant to provide high-level administrative and organizational support to our executive leadership team. This is a full-time hybrid position, with only one day per week required in the office.

The Executive Assistant will serve as a key partner to executive leadership by managing calendars, coordinating meetings and travel, preparing communications and presentations, and assisting with special projects. The ideal candidate is a fast learner, highly organized, dependable, and able to manage multiple priorities in a fast-paced, values-driven healthcare environment.

Required Qualifications

• Associate’s or Bachelor’s degree preferred; equivalent experience will be considered

• 3+ years of experience in executive or administrative support

• Long-term care, senior living, healthcare, or nonprofit experience preferred

• Strong attention to detail and excellent organizational skills

• Ability to learn new systems, processes, and responsibilities quickly

• Proficiency with Microsoft Office Suite, Google Workspace, and virtual meeting platforms such as Zoom and Teams

• Strong written and verbal communication skills

• Excellent time management and ability to prioritize competing demands

• Ability to handle confidential information with professionalism and discretion

• Flexible, dependable, and positive attitude in a fast-paced environment

Core Competencies

• Professionalism and Confidentiality

• Organization and Prioritization

• Exceptional Attention to Detail

• Communication and Interpersonal Skills

• Problem Solving and Initiative

• Fast Learning and Adaptability

• Discretion and Judgment

• Teamwork and Dependability

• Ability to Manage Multiple Priorities

Position Details

• Full-Time

• Hybrid – one day per week in the office

• Supports executive leadership across Vitality Healthcare Management

• Fast-paced, collaborative, and values-driven work environment

  Our Mission

  Empowering those we touch to live and develop

  Our Core Values

  Execute | Drive | Openness to Experience | Loyalty

  Execute

  • Gets things done and follows through on commitments

  • Takes ownership of problems and finds solutions

  • Learns from mistakes and applies those lessons

  • Delivers on promises

  Drive

  • Ambitious and motivated to learn and grow

  • Passionate about their work and the quality of service they provide

  • Takes initiative and looks for ways to contribute

  Openness to Experience

  • Learns quickly and embraces change

  • Looks for efficiencies and innovative solutions

  • Keeps things moving forward

  • Makes a positive difference for team members and residents

  • Celebrates the uniqueness of those around us

  Loyalty

  • Supports and lifts up the team

  • Has each other’s backs

  • Remains committed during challenging times

  • Works toward the improvement of the organization as a whole