Position Summary

We are looking for a highly dependable, proactive, and execution-oriented Executive Assistant to work directly with the Founder & Director of WebBee. This role goes far beyond calendar management the person will act as an operational extension of the founder, ensuring priorities move fast, meetings convert into execution, and internal coordination happens efficiently.

This is a high-ownership role suitable for someone who thrives in a fast-paced startup/SaaS environment and enjoys solving problems, coordinating with teams, and bringing structure to chaos.

The ideal candidate should be:

• Extremely organized

• Strong in follow-ups and coordination

• Comfortable handling confidential information

• Tech-savvy and process-oriented

• Able to work under pressure and manage multiple priorities

• Strong in communication and execution

Key Responsibilities

Founder & Executive Support

Manage the Founder’s calendar, appointments, meetings, and priorities

Coordinate internal and external meetings

Prepare agendas, MOMs (Minutes of Meetings), and track action items

• Ensure timely follow-ups with department heads and stakeholders

• Filter and prioritize communication for the Founder

• Handle confidential business information with professionalism Business Coordination & Execution

• Coordinate across Product, Sales, Marketing, HR, and Operations teams

• Track project timelines, deliverables, and pending actions

• Maintain dashboards, trackers, and reports for leadership reviews

• Ensure execution alignment across departments

• Assist in strategic initiatives and special projects

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Administrative & Operational Support

• Manage travel planning, itineraries, bookings, and logistics

• Handle vendor coordination and office-related administrative tasks

• Organize documents, reports, presentations, and business records

• Support event coordination, webinars, leadership meetings, and client visits

• Ensure smooth day-to-day functioning of the Founder’s Office

Communication & Documentation

• Draft emails, presentations, reports, and internal communication

• Maintain meeting records and business documentation

• Coordinate with clients, partners, and leadership teams professionally

Requirements

• Can independently handle responsibilities without constant supervision