Executive Assistant

We are seeking a highly organized and professional Full Time Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate is proactive, detail-oriented, and able to manage multiple priorities with discretion. This role requires exceptional organizational skills, discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide proactive administrative support to executive leadership, including calendar management, scheduling, and meeting coordination
• Manage and prioritize emails, phone calls, take minutes and correspondence on behalf of the executive
• Prepare presentations, reports, agendas, and meeting materials
• Coordinate travel arrangements and expense reports
• Serve as a liaison between executives and internal/external stakeholders
• Maintain confidential and sensitive information with the highest level of discretion
• Assist with special projects, research, and data collection as needed
• Track action items and follow up to ensure timely completion
• Support office operations and cross-functional initiatives as assigned
• Manage and execute employee request for the COO
• Properly handle complaints and grievances as needed