Executive Assistant with Marketing Support
Toronto, Ontario, Canada | In-office | 20–40 hours per week
Starting pay: CAD $22 per hour. Part-time to full-time hours, with the schedule agreed during the hiring process. This posting is for a current vacancy.
We use AI-assisted tools to support application review. Hiring decisions are made by people.
Community Sports Partners is looking for an organized, resourceful Executive Assistant to support the founder, keep priorities and communications moving, and provide practical marketing support across selected businesses.
What you will do
• Own founder inbox triage, prepare replies in the founder's voice, track commitments and escalate decisions appropriately.
• Manage calendars, meetings, travel arrangements and reliable follow-through.
• Research family offices, venture firms and potential strategic partners; identify suitable decision-makers and prepare concise meeting briefs.
• Draft personalized outreach, coordinate approved follow-ups and maintain a contact pipeline with clear next steps.
• Support the founder's personal and selected businesses' Instagram, Facebook and LinkedIn presence through content planning, drafting, scheduling and coordination.
• Support the email/SMS specialist with campaign calendars, asset coordination, copy preparation, quality checks and reporting.
• Keep documents, priorities and confidential information organized; coordinate projects independently and surface issues promptly.
Requirements
What you bring
Experience supporting an executive or coordinating business operations; clear written English; sound judgment with confidential information; strong organization and follow-through. Practical familiarity with Microsoft 365 or Google Workspace, spreadsheets, CRM systems and social/content tools. Show how you prioritize competing requests and adapt your writing to another person's voice.
Apply
Submit your resume. Complete our standard Culture Index survey and English Criteria Corp GAME assessment before or shortly after applying, using the same email address as your application.
Culture Index:
English Criteria GAME:
Benefits
Starting pay: CAD $22 per hour. In-office in Toronto, Ontario. 20–40 hours per week; schedule agreed during hiring.
Skills
As published by workable · 7 questions · 5 written answers
Basics
First name, Last name, Email, Headline, Phone, Address, Photo, Education, Experience, Summary, Resume, Cover letter
Pick from a list (2)
- Have you completed the Culture Index survey? https://surveys.cultureindex.com/s/mG6s4qaD6d/92871
- Have you completed the English Criteria Corp GAME assessment? https://www.ondemandassessment.com/o/JB-ZTWEVTT14/landing?u=1140759
Written answers (5)
- Which city and country are you currently based in?
- Describe your experience supporting an executive or managing competing priorities.
- Sharing is optional: Share any personal Instagram, Facebook or LinkedIn profiles you are comfortable sharing and explain how you manage their audience, content, posting and results. Business accounts or work samples are also welcome. How would you apply these skills to the CEO’s profiles? Enter N/A if you prefer not to share profiles.
- How would you research suitable family offices or venture capital firms and turn that research into a well-prepared one-to-one meeting for the CEO?
- Describe how you would triage a busy founder inbox while keeping an email/SMS campaign on schedule.