Executive Assistant, WW Operations Finance
The Amazon Worldwide (WW) Operations Finance team is looking for a customer-obsessed, resourceful, and self-motivated Executive Assistant to support two Finance Directors in a fast-paced environment. This role requires in-office presence five days a week at our Bellevue, WA location.
The role combines executive assistant responsibilities with program coordination ownership. You will operate as the Directors' primary leverage point for administrative, scheduling, and cross-team coordination work — reducing their involvement to handling escalations and reviewing output on projects that span the team.
You will bring a strong sense of urgency and the judgment to execute assignments autonomously. Success in this role requires:
- Meticulous attention to detail and superior organizational and tracking skills
- Exceptional writing and editing proficiency
- Proven experience in event planning and building mechanisms that create efficiency
- Composure under pressure and agility to shift priorities at a moment's notice
- A high degree of integrity and discretion in managing confidential information
- Consistent professionalism with internal and external stakeholders
This role requires five (5) days a week in office.
Key job responsibilities
Responsibilities (including but not limited to):
- Own complex calendar management and scheduling of internal and external meetings, maintaining a forward-looking calendar 3–6 months out
- Manage domestic and international travel and expenses
- Manage key team activities and logistics: staff meeting agendas, all-hands, supply ordering, and team space (moves and reconfiguration)
- Organize, prioritize, and safeguard time-sensitive, confidential information; ensure action items are executed
- Partner with the leadership team and other Executive Assistants to support the broader organization
- Support cyclical operational planning, business planning, and performance review cycles
- Own coordination mechanisms for cross-team projects and recurring processes (e.g., WBR Refresh, Goal Updates) — set up the process, autonomously manage milestones and dates, consolidate status updates, and report who's on track, who's behind, and what's blocked
- Proactively surface risks, propose solutions, and nudge leaders and teams toward milestones before being asked — flagging when something is about to fall through the cracks
- Go beyond scheduling on new programs (e.g., AI Adoption): shape format and approach with program leads, and own a recurring cadence to review team hiring progress with hiring managers
The role combines executive assistant responsibilities with program coordination ownership. You will operate as the Directors' primary leverage point for administrative, scheduling, and cross-team coordination work — reducing their involvement to handling escalations and reviewing output on projects that span the team.
You will bring a strong sense of urgency and the judgment to execute assignments autonomously. Success in this role requires:
- Meticulous attention to detail and superior organizational and tracking skills
- Exceptional writing and editing proficiency
- Proven experience in event planning and building mechanisms that create efficiency
- Composure under pressure and agility to shift priorities at a moment's notice
- A high degree of integrity and discretion in managing confidential information
- Consistent professionalism with internal and external stakeholders
This role requires five (5) days a week in office.
Key job responsibilities
Responsibilities (including but not limited to):
- Own complex calendar management and scheduling of internal and external meetings, maintaining a forward-looking calendar 3–6 months out
- Manage domestic and international travel and expenses
- Manage key team activities and logistics: staff meeting agendas, all-hands, supply ordering, and team space (moves and reconfiguration)
- Organize, prioritize, and safeguard time-sensitive, confidential information; ensure action items are executed
- Partner with the leadership team and other Executive Assistants to support the broader organization
- Support cyclical operational planning, business planning, and performance review cycles
- Own coordination mechanisms for cross-team projects and recurring processes (e.g., WBR Refresh, Goal Updates) — set up the process, autonomously manage milestones and dates, consolidate status updates, and report who's on track, who's behind, and what's blocked
- Proactively surface risks, propose solutions, and nudge leaders and teams toward milestones before being asked — flagging when something is about to fall through the cracks
- Go beyond scheduling on new programs (e.g., AI Adoption): shape format and approach with program leads, and own a recurring cadence to review team hiring progress with hiring managers