Executive Assistant
ABOUT XENONSTACK
XenonStack is the fastest-growing Data and AI Foundry for Agentic Systems, enabling organizations to gain real-time and intelligent business insights.
We innovate through:
Akira AI – Building Agentic Systems for AI Agents
XenonStack Vision AI – Vision AI Platform
NexaStack AI – Inference AI Infrastructure for Agentic Systems
Our mission is to accelerate the world’s transition to AI + Human Intelligence by building enterprise-grade AI platforms and driving global innovation.
THE OPPORTUNITY
We are seeking a highly organized and proactive Executive Assistant (EA) to support the Chief Operating Officer (COO) and Managing Director (MD).
As an EA, you will play a critical role in managing priorities, streamlining operations, and enabling leadership efficiency. If you thrive in fast-paced environments, are detail-oriented, and have a strong sense of ownership, this role is for you.
KEY RESPONSIBILITIES
Executive Support
Manage complex calendars, schedule meetings, and prioritize engagements.
Prepare agendas, presentations, reports, and documentation for leadership meetings.
Act as a gatekeeper and liaison, managing communications on behalf of the COO & MD.
Operational Efficiency
Coordinate follow-ups and track progress on action items and strategic initiatives.
Support in project tracking, governance, and reporting for key business objectives.
Assist in preparing materials for board meetings, investor updates, and external stakeholders.
Cross-Functional Coordination
Work with leadership, HR, Finance, and Product teams to align execution with strategic priorities.
Facilitate communication across departments to ensure deadlines and deliverables are met.
Confidentiality & Professionalism
Handle sensitive information with the utmost discretion and integrity.
Maintain professionalism while interfacing with executives, partners, and clients.
Additional Support
Organize domestic/international travel, logistics, and event coordination.
Provide operational assistance in high-priority initiatives and ad hoc projects.
SKILLS & QUALIFICATIONS
Must-Have
4–7 years of experience as an Executive Assistant, Chief of Staff, or similar role supporting C-suite leaders.
Exceptional organizational and time management skills.
Strong proficiency in MS Office / Google Workspace, scheduling tools, and project management software.
Excellent written and verbal communication skills.
Ability to work independently, anticipate needs, and take initiative.
Strong sense of discretion when handling confidential information.
Good-to-Have
Experience in fast-paced tech, SaaS, or AI-driven environments.
Familiarity with Agile workflows and business operations.
Bachelor’s or Master’s degree in Business Administration, Management, or related fields.
WHY SHOULD YOU JOIN US?
Work Closely with Leadership – Directly support the COO & MD on high-impact initiatives.
Strategic Exposure – Gain insight into business strategy, decision-making, and AI-driven transformation.
Career Growth – Progress into roles such as Chief of Staff, Operations Manager, or Program Lead.
Global Exposure – Collaborate with enterprise clients, partners, and global stakeholders.
Culture of Excellence – Our values — Agency, Taste, Ownership, Mastery, Impatience, and Customer Obsession — empower you to take ownership and grow.
XENONSTACK CULTURE – JOIN US & MAKE AN IMPACT!
At XenonStack, we believe in shaping the future of intelligent systems. We foster a culture of cultivation built on bold, human-centric leadership principles, where deep work, simplicity, and adoption define everything we do.
Our Cultural Values
Agency – Be self-directed and proactive.
Taste – Sweat the details and build with precision.
Ownership – Take responsibility for outcomes.
Mastery – Commit to continuous learning and growth.
Impatience – Move fast and embrace progress.
Customer Obsession – Always put the customer first.
Be part of our mission to accelerate the world’s transition to AI + Human Intelligence — by enabling our leaders to focus on driving global transformation.