Executive Assistant

POSITION SUMMARY:

Performs a variety of high level administrative and clerical duties for the Director and Department of Tribal Empowerment.

ESSENTIAL FUNCTIONS:

1. Handles a wide range of administrative and support tasks and assist with special project assignments;
2. Perform various grants management duties such as populating and reconciling databases and disseminates report reminders;
3. Generate Tribal Council resolutions, agenda items and gathers supporting documents;
4. Responsible for maintaining documents and records accordingly;
5. Responsible for collating department packets, reports, binders, etc.;
6. Responsible for creating and maintaining various databases and tracking tools;
7. Responsible for coordinate travel arrangements for staff;
8. Maintain department budget ledger and prepare disbursements and submit work orders;
9. Responsible for maintaining director’s appointment schedule, coordinating meetings and events to include document assembly and other logistics;
10. Manage office equipment, maintenance agreements and overall inventory;
11. Maintain general supplies, equipment, inventory and orders as needed;
12. Serves as a point of contact for the Director and routes other information to the appropriate personnel;
13. Other position related duties as required and assigned.