Executive Assistant to MD | Bellandur, Bangalore
Job Title: Executive Assistant to MD
Location: Bellandur (Bangalore)
Department: Executive Office
Industry: Real Estate
Experience: 4-7 Years
Reporting To: Managing Director / CEO
Qualification: Graduate / MBA Preferred
Working Days: 6 days a week (Alternate Saturday's off)
Job Overview:
We are looking for a dynamic
and highly organized Executive Assistant to support the Managing
Director in a fast-paced real estate environment. The ideal candidate will be
proactive, resourceful, and capable of handling business and personal tasks
with utmost professionalism and confidentiality.
Key Responsibilities:
- Calendar
& Schedule Management :
Manage MD's
calendar, coordinate internal/external meetings, site visits, and review
sessions.
- Communication
& Coordination :
Act as the first
point of contact between MD and internal departments, clients, vendors,
consultants, and government authorities.
- Documentation
& Reporting :
Prepare MOMs, MIS
reports, status updates, business presentations, and project briefs.
- Project
& Site Coordination :
Follow up with
project managers and site heads on execution progress, documentation, and
deadlines.
- Travel
Management :
Plan and coordinate
travel, hotel bookings, itinerary scheduling for business meetings and site
visits.
- Confidential
Assistance :
Handle confidential
and sensitive business information and personal errands as needed.
- Stakeholder
Management :
Liaise with legal, sales, CRM, accounts, and
construction teams to ensure timelines and deliverables are met.
Required
Skills:
- Strong
command over English and business communication
- Excellent
coordination and follow-up abilities
- Proficiency
in MS Office: Excel, Word, PowerPoint, Outlook
- High
level of discretion and confidentiality
- Good
understanding of real estate operations and terminology
- Time-management
and multitasking skills - Professional
grooming and interpersonal skills
Preferred Profile:
- Candidates
from real estate, construction, or infrastructure industry preferred
- Must
be comfortable with extended working hours and site visits
- Ability
to work closely with senior leadership and adapt to dynamic schedules
- Open to both male and female candidates. The role involves late hours and travel