EXECUTIVE, BUSINESS OPERATIONS

<p><b>Job Purpose<br /></b><br />We seek a highly organized and detail-oriented individual to join our team as an Executive, Training Operations. In this role, you will oversee the end-to-end administration of training programs, manage vendor relations, and optimize the utilization of training grants and levies. The ideal candidate will possess strong coordination skills, a solid understanding of procurement and billing processes, and a meticulous approach to data tracking and reporting.<br /><br /></p><p><b>Key Responsibilities</b></p><p>1. Training Administration & Coordination </p><ul><li>Program Logistics: Handle training service quotations, tracking, paperwork, and all necessary coordination and arrangements for smooth execution. </li><li>Database Management: Maintain accurate, up-to-date records of all training sessions, participant attendance lists, and training evaluation results. </li><li>E-Learning Management: Manage and track e-learning progress, generate regular compliance/completion reports, and ensure the learning platform updates are kept current. </li></ul><p>2. Grant, Levy & Procurement Management </p><ul><li>Levy Optimization: Monitor, track, and strategically plan company levy usage (e.g., HRD Corp) to ensure maximum utility and compliance. </li><li>Grant & Claims Processing: Oversee the end-to-end training grant application and claims submission processes. </li><li>Vendor & Finance Liaison: Coordinate with external vendors to manage agreements, quotations, billing, and procurement workflows in alignment with internal finance guidelines. </li></ul><p><b>Job Qualifications</b></p><ul><li>Diploma in Business Administration, Finance, or a related field.</li><li>Proven experience in administrative roles with a focus on coordination and liaison.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Proficiency in using Google Suite and other relevant tools.</li></ul>