Executive Coordinator
Executive & Operations Coordinator
The Executive & Operations Coordinator will be responsible for supporting Floresta’s leadership, while also helping to organize and run the day-to-day operations of the company.
This role combines executive support, office management, and operational assistance, ensuring smooth workflows, organized processes, and strong communication across teams.
Key Responsibilities:
Executive Support
- Provide direct support to Floresta’s VP and leadership team.
- Manage calendars, meetings, and supporting materials.
- Assist with communication with clients and partners (players)
Office Management & Infrastructure
- Oversee the day-to-day functioning of the office.
- Source, hire, and manage maintenance and office service providers.
- Manage third-party teams such as reception, cleaning, security, and IT.
- Control office supplies, materials, and general expenses.
- Handle budgeting, quotes, and coordinate payments with the Finance team.
Operations & Production Support
- Support day-to-day production needs (transport apps, corporate phones, courier services, etc.).
- Manage corporate card expenses and prepare monthly reports.
- Assist production teams with operational needs when required.
Reporting & International Interface
- Organize and send production reports to Sony (LA, UK, and LatAm).
- Consolidate project updates, timelines, and presentations.
Processes & Coordination
- Support the tracking of OKRs and alignment of goals across teams.
- Help organize workflows and improve communication between departments.
- Ensure information and processes are up to date and accessible.
Tools & Organization
- Support the use and organization of platforms such as Monday.com and SharePoint.
- Help structure routines and project tracking.
Events & Logistics
- Organize internal company events.
- Support planning and coordination of business travel.
Development & Research Support
- Manage subscriptions and materials (streaming platforms, digital newspapers, books, etc.).