About This Opportunity

Join the Faculty of Business, Economics and Law (BEL) Executive Office as an Executive Coordinator and play a key role in supporting the Executive Dean and enabling the effective operation of a dynamic and high-performing faculty.

Working within a collaborative and inclusive environment, you will provide exceptional executive and administrative support while contributing to strategic priorities, stakeholder engagement and operational excellence. This is an exciting opportunity to work closely with senior leaders and a diverse community of colleagues and partners who are committed to delivering meaningful outcomes and making a positive impact.

Key responsibilities will include:

• Managing the electronic diary of the Executive Dean, including coordinating and scheduling meetings and arranging travel.

• Designing and delivering a range of administrative/business processes and activities in consultation with relevant staff, to meet the identified business requirements.

• Planning and implementing high-quality administrative systems, standard operating procedures and office protocols.

• Responding to complex or non-routine inquiries which may require interpreting policy, procedures and entitlements as relevant to the role.

• Coordinating meetings and committee activities, including scheduling, drafting relevant documentation, taking minutes, liaising with key stakeholders and attendees, ensuring proper distribution of documentation and overseeing their archiving in line with records management protocols.

• Liaising with and responding to a wide range of enquiries from staff and students at all levels across the University, representatives from government, industry and the professions and members of the wider community, initiating further action and follow up as necessary.

• Undertaking financial administration responsibilities, including exercising the appropriate financial delegation in accordance with University financial policy and procedures.

• Undertaking background research and data analysis for the relevant senior or executive level staff member/s and drafting correspondence and documents, which includes handling of confidential materials

• Organising visits, functions, workshops, and events.

This is a full-time, fixed-term position for up to 12 months at HEW Level 6.

About You

We are seeking an experienced, motivated, energetic and highly organised Executive Coordinator to provide an exceptional level of executive assistance and administrative support to the Executive Dean.

Candidates require high level interpersonal, communication and stakeholder engagement skills as well as the ability to prioritise their own workload and work independently to meet deadlines. Candidates will also possess excellent organisational and time management skills as well as a commitment to a high level of customer service.

A degree with subsequent relevant experience; or extensive experience and specialist expertise or broad knowledge in administration, business or executive support; or an equivalent combination of relevant experience and/or education/training.

• Excellent interpersonal and verbal/written communication skills, including the ability to communicate effectively with a diverse range of stakeholders.

• Good judgment and a high level of sensitivity and awareness when dealing with confidential matters.

• Excellent stakeholder management, such as the ability to effectively handle, escalate and follow up with stakeholders.

• A keen eye for detail combined with sound problem solving skills to proactively identify and resolve or redirect issues.

• Broad understanding of administration procedures, organisational structures and functions of the University of Queensland.

• A high level of proficiency in the Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Co-Pilot, SharePoint and Teams).

Interested?

For more information about this opportunity, please contact Jessica Yuen, Senior Executive Officer via email jessica.yuen@uq.edu.au. For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.

When you apply, please ensure you upload a resume and cover letter summarizing how your background aligns to the ‘About You’ section.

Other Information

Pre-employment checks may include: verification of the right to work in Australia, criminal history checks. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.

We're dedicated to equity, diversity, and inclusion. We recognise that career pathways and opportunities differ, and encourage applications from candidates who may not meet every criteria but can demonstrate their potential relative to opportunity. We’re also happy to support any accessibility needs throughout the recruitment process. Just let us know how we can help by emailing talent@uq.edu.au or calling +61 7 3365 2623.

Applications close Thursday 30 July 2026 at 11.00pm AEST (R-67577). Please note that interviews have been tentatively scheduled for 3rd August 2026