Executive – Events and Marketing Operations

<p class="MsoNormal"><b><span lang="en-us" xml:lang="en-us">Job Title: </span></b><span lang="en-us" xml:lang="en-us">Executive – Events and Marketing Operations</span> <br /> <b><span lang="en-us" xml:lang="en-us">Location:</span></b><span lang="en-us" xml:lang="en-us"> Gurugram, India</span> <br /> <b><span lang="en-us" xml:lang="en-us">Reports To:</span></b><span lang="en-us" xml:lang="en-us"> Head of Marketing</span> <br /> <b><span lang="en-us" xml:lang="en-us">Experience:</span></b><span lang="en-us" xml:lang="en-us"> 2-7 years</span> <br /> <br /> </p><p></p> <p class="MsoNormal"><b><span lang="en-us" xml:lang="en-us">Role Overview</span></b></p><p></p> <p class="MsoNormal"><span lang="en-us" xml:lang="en-us">We are looking for an energetic and detail-oriented <b>Executive – Events and Marketing Operations</b> to support the planning, coordination, and execution of marketing activities, customer events, webinars, internal programs, and campaign operations.</span> </p><p></p> <p class="MsoNormal"><span lang="en-us" xml:lang="en-us">This is an entry-level role suitable for candidates who are eager to build a career in B2B marketing, events, and marketing operations. The role requires strong coordination skills, attention to detail, ownership of follow-ups, and the ability to work with internal teams, vendors, partners, and sales stakeholders.</span> </p><p></p> <p class="MsoNormal"><span lang="en-us" xml:lang="en-us">The selected candidate will support end-to-end event operations, maintain marketing trackers, coordinate with vendors, assist in lead capture and CRM updates, and help ensure that every marketing activity is executed smoothly and documented properly.</span> </p><p></p> <p class="MsoNormal"></p><p> </p> <p class="MsoNormal"><b><span lang="en-us" xml:lang="en-us">Key Responsibilities</span></b> <br /> <br /> </p><p></p> <p class="MsoNormal"><b><span lang="en-us" xml:lang="en-us">1. Event Coordination and Execution</span></b> </p><p></p> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Support the planning and execution of physical events, webinars, customer roundtables, workshops, partner activities, and internal marketing programs.</span> <p></p></li> </ul> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Coordinate with hotels, event venues, agencies, printers, branding vendors, gifting partners, and other external vendors.</span> <p></p></li> </ul> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Assist in event logistics such as venue coordination, branding material, registration desk setup, attendee lists, invitations, AV requirements, and post-event closure.</span> <p></p></li> </ul> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Work with internal teams to ensure timely availability of event collaterals, presentations, banners, standees, brochures, and other marketing assets.</span> <p></p></li> </ul> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Maintain event checklists, timelines, invitee lists, and execution trackers.</span> <p></p></li> </ul> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Support on-ground event execution, attendee coordination, feedback collection, and post-event reporting.</span> <p></p></li> </ul> <p class="MsoNormal"></p><p></p> <p class="MsoNormal"><b><span lang="en-us" xml:lang="en-us">2. Marketing Operations and Coordination</span></b> </p><p></p> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Maintain marketing trackers for events, campaigns, content, leads, vendors, budgets, invoices, and approvals.</span> <p></p></li> </ul> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Coordinate with sales, solutions, finance, procurement, and external vendors to ensure smooth execution of marketing activities.</span> <p></p></li> </ul> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Follow up internally and externally for pending inputs, approvals, deliverables, invoices, and closure documents.</span> <p></p></li> </ul> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Help organize marketing documents, campaign files, event photographs, proof of execution, vendor quotations, and reports.</span> <p></p></li> </ul> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Support the marketing team in monthly reviews, activity updates, and management reporting.</span> <p></p></li> </ul> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Support in timely filing and claiming the MS Co-ops Funds and SAP MDF Funds.</span> <p></p></li> </ul> <p class="MsoNormal"> </p><p></p> <p class="MsoNormal"><b><span lang="en-us" xml:lang="en-us">3. Lead Capture, CRM Support and Data Hygiene</span></b> </p><p></p> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Support lead collection from events, webinars, digital campaigns, exhibitions, and partner activities.</span> <p></p></li> </ul> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Update lead details in CRM or internal trackers accurately.</span> <p></p></li> </ul> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Assist in basic lead validation, categorization, tagging, and handover to sales or inside sales teams.</span> <p></p></li> </ul> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Track event leads, follow-up status, and campaign responses.</span> <p></p></li> </ul> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Help prepare weekly or monthly lead and campaign reports.</span> <p></p></li> </ul> <p class="MsoNormal"> </p><p></p> <p class="MsoNormal"><b><span lang="en-us" xml:lang="en-us">4. Digital and Social Media Support</span></b> </p><p></p> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Support the marketing team in promoting events, webinars, blogs, case studies, campaigns, and announcements on LinkedIn and other digital channels.</span> <p></p></li> </ul> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Coordinate with designers, content teams, and internal stakeholders for social media creatives and captions.</span> <p></p></li> </ul> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Assist in maintaining a basic content calendar for events and campaign promotions.</span> <p></p></li> </ul> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Track basic social media engagement and share performance updates with the team.</span> <p></p></li> </ul> <p class="MsoNormal"> </p><p></p> <p class="MsoNormal"><b><span lang="en-us" xml:lang="en-us">5. Website, Landing Page and Campaign Support</span></b> </p><p></p> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Coordinate website update requests related to events, webinars, campaign pages, banners, blogs, case studies, and service pages.</span> <p></p></li> </ul> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Work with internal or external teams to ensure timely updates on the website.</span> <p></p></li> </ul> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Support landing page creation by coordinating required content, images, forms, and tracking links.</span> <p></p></li> </ul> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Assist in checking whether event and campaign pages are updated correctly before promotion.</span> <p></p></li> </ul> <p class="MsoNormal"></p><p></p> <p class="MsoNormal"><b><span lang="en-us" xml:lang="en-us">6. Vendor and Documentation Support</span></b></p><p></p> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Coordinate with vendors for quotations, deliverables, invoices, payment follow-ups, and closure documents.</span> <p></p></li> </ul> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Maintain proper documentation for each event or campaign, including approvals, agenda, invite lists, event photographs, feedback forms, invoices, and proof of execution.</span> <p></p></li> </ul> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Ensure all marketing activity records are updated and easy to access.</span> <p></p></li> </ul> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Support the team in preparing documentation required for partner-funded activities, marketing claims, and audit purposes.</span> <br /> <br /> <p></p></li> </ul> <p class="MsoNormal"></p><p></p> <p class="MsoNormal"><b><span lang="en-us" xml:lang="en-us">Required Skills and Qualifications</span></b> </p><p></p> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Bachelor’s degree in marketing, Business Administration, Mass Communication, Event Management, Digital Media, or a related field.</span> <p></p></li> </ul> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">1-3 years of experience in marketing, events, operations, coordination, or internship experience in a similar role.</span> <p></p></li> </ul> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Strong written and verbal communication skills.</span> <p></p></li> </ul> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Good coordination and follow-up skills.</span> <p></p></li> </ul> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Working knowledge of MS Excel, PowerPoint, Word, Outlook, and Teams.</span> <p></p></li> </ul> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Ability to manage multiple tasks, deadlines, and stakeholders.</span> <p></p></li> </ul> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">High attention to detail and willingness to learn.</span> <p></p></li> </ul> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Comfortable working in an office-based, fast-paced marketing environment.</span> <p></p></li> </ul> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Basic understanding of digital marketing, social media, events, and CRM will be an added advantage.</span> <p></p></li> </ul> <p class="MsoNormal"> </p><p></p> <p class="MsoNormal"><b><span lang="en-us" xml:lang="en-us">Preferred Qualifications</span></b> </p><p></p> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Internship or project experience in events, marketing, digital marketing, or business operations.</span> <p></p></li> </ul> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Basic knowledge of LinkedIn, email marketing, CRM, Canva, Excel, or website coordination.</span> <p></p></li> </ul> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Prior exposure to B2B marketing, IT services, software, or technology companies will be an advantage.</span> <p></p></li> </ul> <ul style="margin-top:0cm;" type="disc"> <li class="MsoNormal"><span lang="en-us" xml:lang="en-us">Interest in building a long-term career in marketing operations, events, and demand generation.</span> <p></p></li> </ul> <p class="MsoNormal"></p><p> </p>