Executive (Facilities Management / Procurement)

1. Key Responsibilities

Inventory & Asset Management

• Conduct annual fixed asset counts to ensure minimal discrepancies.
• Maintain accurate records of internal inventory and fixed assets in the Fixed Asset Register, ensuring proper tagging and documentation.
• Review and update Standard Operating Procedures (SOPs) related to asset management.
• Support cost-saving initiatives in asset preservation.

Facility Maintenance & Safety

• Maintain high hygiene standards and proper record-keeping across all sites.
• Oversee maintenance of building equipment, lifts, and ensure timely servicing.
• Manage security measures, including CCTV systems and premises safety.
• Implement and monitor Safety Management Measures (SMM)

Service & Maintenance Contracts

• Conduct annual evaluations and reviews of service / maintenance vendors.
• Track and manage contract renewals to ensure timely servicing of New Hope CS sites.

Logistics & Operational Support

• Coordinate transportation for donation collections and deliveries if necessary.
• Ensure timely renewal of scheduled maintenance services.

Supplier & Vendor Management

• Maintain and update a list of approved vendors.
• Conduct annual vendor evaluations for quality assurance.

Procurement Support

• Assist Finance in the procurement approval process by preparing evaluation matrices for quotations, projects, and ITQs.
• Work with the Finance Director / Manager to streamline procurement processes.

AV Support

• Provide AV support for internal events.

ESG (Environmental, Sustainability, & Governance) Initiatives

• Support the ESG task force in developing and executing sustainability programs.
• Assist in aligning ESG initiatives with corporate goals, regulations, and industry standards.
• Monitor and report ESG program performance, risks, and progress to leadership.
• Engage stakeholders to enhance awareness and collaboration on sustainability efforts.
• Ensure compliance with ESG regulations, risk management, and best practices.

Others

• Any other related duties in New Hope CSL as assigned by the Reporting Officer.

2. Accountability

• Reports to Senior Executive / Deputy Director, Organisation Development

3. Education and Experience

• Minimum Diploma/Degree in relevant disciplines.
• At least 2 years of experience in a similar capacity or related industry (Preferred but not required)

The intent of this job description is to provide a representative summary of the major duties and responsibilities of the position. You may be required to perform job-related tasks other than those specifically presented in this description. This job description does not constitute a contract of employment