Executive Manager / Operations manager

About Us
We are a fast-growing mobile app company developing subscription-based iOS applications. We work with mobile marketing, AI products, and international partners. We are looking for a highly organized and proactive Executive Assistant who can help the founder stay focused on high-value work by handling operations and administrative tasks.

Location
Remote (Worldwide)

Employment
Part-time (20 hours/week) with the opportunity to become full-time.

Responsibilities
Manage the founder’s calendar and schedule meetings.
Book flights, hotels, transportation, and business travel.
Communicate with accountants, lawyers, company registrars, and other service providers.
Track deadlines for company filings and important documents.
Organize Google Drive, documents, contracts, and spreadsheets.
Research conferences, networking events, investors, and business opportunities.
Find and compare software tools, agencies, freelancers, and vendors.
Prepare reports and summarize research.
Coordinate communication with contractors and partners.
Follow up on open tasks and ensure deadlines are met.
Handle general administrative tasks and special projects.

Requirements
Excellent written English.
Strong organizational and time-management skills.
High attention to detail.
Ability to work independently with minimal supervision.
Experience with Google Workspace (Docs, Sheets, Calendar).
Comfortable using ChatGPT and AI tools for research and productivity.
Previous experience as an Executive Assistant, Virtual Assistant, or Operations Assistant is a plus.

Nice to Have
Experience working with startups.
Knowledge of mobile apps, SaaS, or digital marketing.
Experience with Notion, ClickUp, Trello, or Asana.

What We Offer
Fully remote work.
Flexible working hours.
Long-term position.
Opportunity to grow into an Operations Manager role.
Work directly with the founder on exciting international projects.
If you’re highly organized, proactive, and enjoy solving problems, we’d love to hear from you.