Executive Meeting Manager

TITLE: Executive Meeting Manager

DEPARTMENT: Sales

REPORTS TO: Director of Sales

JOB SUMMARY

Prospects and solicits corporate markets to generate new catering/group business to ensure monthly/annual goals are met. Plans and administers all catering/group events by assuring that the following duties are accomplished personally and through subordinates:

ESSENTIAL FUNCTIONS

• Maintains established customer relations and generates new relationships.
• Consistently solicits new clients through phone calls, emails and local outside sales calls.
• Handle account details so that all pertinent aspects of solicitation and closing are complete and documented.
• Conducts property tours and prepares information for site inspections.
• Conducts competitive set site tours; build relationship with competitive set to gain referrals.
• Attend industry related meetings and events.
• Conducts local outside sales calls to promote the hotel and review competition reader boards to develop leads.
• Meet budgeted sales catering goals of food, beverage, room rental, and audio/visual.
• Responsible for monthly forecast reports.
• Manages time and workload with attention to detail.
• Responds to sales leads within 24 hours.
• Conducts weekly sales calls to build on existing relationships and solicit new opportunities.
• Works with clients to determine specific needs and designs a program to fit the requirements outlined by the client.
• Responsible for detailing of all events.
• Creates BEO and follows through on all details with Banquet Supervisor, banquet staff and client.
• Works events as required to welcome group contacts upon arrival at function to ensure satisfaction.
• Responsibilities subject to change to best meet the needs of the hotel.