Executive Office Coordinator (Travel & Administration) (m/f/d)

• Coordinate domestic and international travel arrangements for the CEO and CFO.
• Prepare and process travel expense claims in Concur for the CEO and CFO.
• Support the preparation of intercompany recharge documentation for CEO travel expenses (subject to final process).
• Create Purchase Orders (POs) and support related procurement administration.
• Review and process invoices in accordance with internal approval processes.
• Support the administration of tax-related processes (e.g. §37b requirements), where applicable.
• Coordinate the logistics of Executive Office meetings, including meeting rooms, catering and technical set-up.
• Provide operational support during periods of high Executive Committee activity and major internal meetings.
• Act as back-up for the Executive Assistant team during holidays and other absences, ensuring continuity of support.
• Provide administrative support to the Luxembourg Executive Office when required.
• Contribute to the continuous improvement and standardisation of Executive Office administrative processes.

• 3 to 5 years of experience in an Executive Assistant, Office Management or comparable administrative role.
• Excellent organisational and coordination skills with a strong service mindset.
• Ability to manage multiple priorities in a fast-paced executive environment.
• Proactive, reliable and highly discreet in handling confidential information.
• Strong attention to detail and a structured, solution-oriented working style.
• Fluent English; German is considered an advantage.
• Proficient in Microsoft Office; experience with Concur is highly desirable.
• Flexible, resilient and able to adapt quickly to changing priorities.

Around 150 colleagues from 15 nations make up RTL Group's Corporate Centers in Cologne and Luxembourg. As part of this multi-cultural team, you work in an interdisciplinary environment where expertise meets passion.