Executive Operations Coordinator

Position Type/Pay: Full Time – non-exempt - starting at $45,000/year

Reports to: Chief Executive Officer & Vice President

Position Summary:

The Executive Operations Coordinator provides administrative and operational support to the Civic Center Foundation’s Executive team. This position serves as a central administrative resource for the organization, supporting Board activities, employee administration, event operations, patron communication, reporting, and general office functions.

The ideal candidate is highly organized, detail-oriented, comfortable managing multiple priorities, and able to work independently in a fast-paced environment where responsibilities and priorities may shift frequently.

Responsibilities:

• Coordinate administrative support for the Civic Center Foundation Board of Directors and committees, including meeting preparation, agendas, minutes, communications, records, and ongoing Board-related needs

• Manage the Chief Executive Officer's schedule, meetings, travel arrangements, correspondence, reports, and other administrative assignments.
• Provide organization-wide administrative support, including coordination of office and break room supplies, recordkeeping, internal resources, employee requests, and organizational assets.
• Support employee administration, including onboarding, employee records and compliance, internal scheduling, and coordination.
• Provide administrative support for event operations, including departmental scheduling, merchandise and inventory processes, program distribution, reporting, and other event-related needs.
• Coordinate patron correspondence and survey administration, including compiling and maintaining feedback and assisting with follow-up as appropriate.
• Prepare and maintain recurring organizational, operational, and analytical reports and assist with data tracking and Excel-based reporting.
• Monitor community calendars and other relevant sources to assist with organizational planning, event awareness, reporting, and scheduling.
• Serve as a flexible administrative resource to departments throughout the organization and assist with special projects and other duties as assigned.