Executive PA (FTC)
We value our people and encourage everyone to grow professionally. If you think this opportunity is right for you, we encourage you to apply!
Job Description:
Fixed-Term Contract (6 months)
PROCESS:
Switchboard
- Answering of switch board in a professional and courteous manner
- Transfer calls, and take messages when required
- Updating of internal telephone list
- Reply to general information requests with accurate and up to date information
Office Management
- All general office duties (copying, faxing, filing, binding, etc.)
- Sort incoming mail, , and courier deliveries for distribution
- Arrange for items to be couriered as required
- Maintain the meeting rooms bookings register (Projectors/Boardrooms)
- Resolve administrative problems and inquiries
- Monitor and maintain office stock levels (stationary, refreshments, water, etc.), including ordering process
Meetings & Events
- Greeting and receiving of clients/suppliers/visitors to the organization in a professional and friendly manner
- Planning and executing Company events, including liaising with suppliers/vendors, internal stakeholders
- Managing of the events budget in line with company policies
- Take minutes at meetings
- Distribute minutes
Company Vehicle
- Ensure company vehicle is regularly inspected and washed
- Plan and execute annual services for company vehicle
- Manage all bookings for company vehicle in line with company policies
Purchasing Administration:
- Conduct general Purchasing administration
- Create PRs
- Receive invoices & ensure sign offs are done in line with Company Policy
Calendar Management
- Manage calendars for General Manager and other Executive Managers (as required)
Travel Management
- Manage travel and travel budget in line with Group and Company policies
- Develop and maintain relationships with Travel Agents
- Liaise with internal stakeholders on travel needs (local and international travel, including travel for Head Office departments & Senior Management when required)
- Liaise with travel agents to finalise travel arrangements in line with Company policies.
To apply, please submit your resume and cover letter outlining your interest for this role.