Executive & Payroll Assistant

Full-time, non-exempt position

$27.48 - $30.22 per hours, depending on experience; 35 hours per week

8:00am to 4:00pm, Monday thru Friday

Provides high-level executive administrative support to the President & CEO, ensuring efficient coordination of executive operations, confidential communications, and Board of Directors activities, including those conducted outside of normal business hours. Takes a lead role in the Human Resources Department related to processing bi-weekly payroll, maintaining HRIS records, facilitating employee onboarding, and ensuring the integrity of employee data and related administrative processes.

RESPONSIBILITIES:

• Provide administrative support to the President & CEO, including calendar management, meeting coordination, and correspondence.
• Coordinate Board of Directors and related Committee meetings, including scheduling, preparation of agendas and meeting materials, distribution of board packets, recording minutes, and maintaining official board records.
• Serve as liaison between the President & CEO, senior leadership, Board members, and external stakeholders.
• Draft, edit, format, and proofread executive correspondence, presentations, reports, Board materials, and other confidential communications.
• Maintain highly confidential executive, personnel, Board, and organizational records in accordance with applicable record retention requirements.
• Maintain office supply inventories and coordinate procurement and servicing of office equipment
• Recruit, screen, and refer applicants to hiring managers.
• Processes new employee reference checks, background checks, and coordinate fingerprinting process
• Coordinate and facilitate the onboarding process for newly hired employees and rehires, and complete offer letters.
• Process and reconcile bi-weekly payroll utilizing current HRIS/Payroll system.
• Maintain the HRIS database, ensuring employee records, payroll data, organizational structures, and personnel actions are timely, accurate, and complete.
• Generate reports for NOI departments as requested.
• Conduct new hire orientation with HR Generalist
• Process departmental invoices, purchase requests, and other administrative transactions accurately and timely.
• Provide administrative support to the Human Resources Department as needed
• May assist the HR Generalist with routine correspondence, HR announcements, offer letters, , workers’ compensation, leave requests, and benefits.
• Assist the HR Director with research projects and special assignments.
• Other related duties as assigned.