Executive & Personal Assistant (Admin Executive) - UHNW Family Office

Position Overview

We are seeking an exceptionally proactive, detailed, and dependable Executive & Personal Assistant (Admin Executive) to provide seamless administrative, operational, and lifestyle support to the Family Office Principal(s) and executive team.

In this role, you will act as a central anchor for daily operations—balancing traditional C-suite executive support with personal and household logistics.

General Administration & Support

· Provide administrative and operational support to the family office principal(s) and executives.

· Assist with calendar scheduling, appointment bookings, and managing day-to-day correspondence.

· Handle incoming mail, packages, and office supplies inventory management.

· Support personal or household-related administrative tasks as required by the principal.

Document Management & Filing

· Establish, organize, and maintain efficient physical and digital filing systems for personal, financial, asset, and legal documents.

· Ensure all critical files are securely archived, properly indexed, and easily retrievable.

· Process expenses, organize receipts, and assist with basic record-keeping and documentation for accounting teams.

Logistics & Errands

· Run local business and personal errands (e.g. Document collection/delivery, banking tasks, purchasing supplies).

· Provide local transportation support when needed for specific errands or dispatches.

Travel Coordination

· Organize local and occasional international travel arrangements, including flight bookings, accommodation, and visas.