Executive Secretary

Job purpose

At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always ‘Fly Better.’ As one of the most recognised and admired brands globally, we’re driven by innovation and excellence. Join us as an executive secretary and experience a fast-paced, multicultural environment where your ideas and expertise will help shape the future of aviation. Here, you’ll grow alongside professionals from diverse backgrounds, contributing to our shared success and making your mark on a global stage.

As an executive secretary, you will control and manage the administration of the department in addition to providing confidential secretarial and administrative services.

In this role, you will:

• Monitor the daily schedule of the departmental head or manager and furnish required information and documentation for meetings and appointments by coordinating with sources within and outside the department.
• Provide secretarial services to the departmental head or manager by attending to routine administrative paperwork.
• Screen incoming mails and telephone calls, action responses, redirect correspondence, and collate to the appropriate person obtaining additional information where necessary.
• Supervise the department's attendance records, overtime claims and verify such claims where necessary and ensure that overtime claims are processed and forwarded to salary administration department for payment.
• Be fully conversant with the activities of the organisation in order to liaise effectively with senior executives and external contacts on behalf of the departmental head or manager.
• Maintain petty cash accounts by verifying authenticity of claims ensuring figures are accurately recorded. Control and handle cash transactions to bring accounts to balance.

Qualification

To be considered for this role, you must meet the below requirements:

• Secretarial qualification preferable.
• At least 4 years experience in an administrative capacity in a medium or large size company with administrative skills.
• Must be fully competent in MS Office applications.
• Fluency in spoken and written English, pleasant telephone etiquettes and the ability to prioritise work.

At Emirates Group, we’re committed to providing our employees with opportunities to grow and develop their careers. If you’re looking for a challenging and rewarding opportunity, apply today and join our team!

Salary & benefits

Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide. Discover what it’s like to live and work in our fast-paced, cosmopolitan home city.