EXECUTIVE SECRETARY

COMMUNITY SERVICES DEPARTMENT

EXECUTIVE SECRETARY

REF NO: 44000012

RECREATION AND PARKS DIRECTORATE

HEADQUARTERS PARKS RECREATION AND CULTURE DIVISION

Basic Salary

Grade: 07

Key Responsibility Areas:

• Provides a complete secretarial service to the Head Parks, Recreation, Cemeteries and Culture.

• Attends to all telephonic calls.

• Attends to highly confidential matters of a complex nature.

• Attends to general queries from Councillors, staff and the public.

• Maintains and updates all files.

• Updates the diary of the Head Parks, Recreation, Cemeteries and Culture.

• Co-ordinates travel arrangements relating to Council business for the Head Parks, Recreation, Cemeteries and Culture.

• Performs secretarial/administrative duties in respect of the office of the Head Parks, Recreation, Cemeteries and Culture.

Competencies:

• Written Communication

• Oral Communication

• Attention to Detail

• Planning and Organising

• Use of Technology

• Data Processing & Analysis

• Business Processes

• Interpersonal Relationships

• Communication

• Cognitive Ability

• Impact and Influence

Essential Requirements:

• Grade 12 (NQF Level 4).

• 2 Years relevant experience.

• Computer Literacy.

Preferred Requirements:

• Grade 12 (NQF Level 4) and a Secretarial Diploma.

• 3 Years relevant experience.