Executive Secretary

Job Description Personal Assistant to Director

Location: Mira-Bhayander, Mumbai
Department: Administration
Reporting To: Director / Management

We are seeking an experienced, organised, and proactive Personal Assistant to the Director to provide comprehensive executive and administrative support to senior management.

The role involves managing the Directors calendar, appointments, meetings, domestic and international travel arrangements, official correspondence, confidential documentation, and administrative operations. The candidate will coordinate with internal departments, branch offices across PAN-India locations, government authorities, regulatory bodies, universities, vendors, and external stakeholders.

Key responsibilities include meeting coordination, preparation of Minutes of Meetings (MoM), management follow-ups, office and facility administration, government and institutional liaison, financial and administrative coordination, and monitoring assigned tasks to ensure timely completion.

Candidate Requirements:

• Graduate in any discipline with relevant experience as a Personal Assistant, Executive Assistant, or Executive Secretary.
• Excellent communication skills in English and Hindi.
• Proficiency in MS Office, Excel, Outlook, and professional email drafting.
• Experience in travel management, documentation, administration, and stakeholder coordination.
• Strong organisational, multitasking, follow-up, and time-management skills.
• Ability to handle confidential matters with discretion and work independently.

Preferred Profile: A dependable, proactive, and detail-oriented professional with experience supporting Directors or senior management and independently managing executive assistance, administration, government liaison, and coordination responsibilities.

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