Executive Secretary - Milford Middle School

SUMMARY DESCRIPTION:
The Executive Assistant assists and relieves the Executive Director of Student Support Services of paperwork and impedimenta so that he/she may devote maximum attention to the central problems of education and educational administration.

KNOWLEDGE, SKILLS AND ABILITIES:

1. Extensive knowledge of business English and modern office and secretarial practices and procedures.

EDUCATION, TRAINING AND EXPERIENCE

1. Associates Degree from a recognized college or secretarial school with a major in secretarial studies, including courses in computer literacy and word processing.
2. Three (3) years experience in a responsible secretarial position involving supervisory responsibility and office management experience.

DUTIES AND RESPONSIBILITIES:

1. Work as a member of a team, or individually.
2. Maintain effective internal and external customer relations.
3. Maintain an appropriate level of confidentiality regarding the records and operations of the office, school and district.
4. Perform functions as secretary taking and transcribing dictation and serve as administrative assistant in the facilitating of both routine office management and functioning as an aide to the Administrator
5. Type all correspondence, reports, notices, evaluations, agendas, etc., in a timely manner, as needed.
6. Supervise and train clerical employees in office procedures and duties upon assignment.
7. Act, in an appropriate and responsible manner, as an extension of Administrator in his/her absence.
8. Receive visitors, and respond to queries from the public, other departments, parents, students, staff, and handle routine problems personally.
9. Keep personnel, financial, statistical, inventory and other important records (maintain the established procedures for all purchasing (PO's) and budget management).
10. Accurately perform routine bookkeeping tasks, supervises the maintenance of accounts and records, and process forms for requisitioning materials and equipment, as directed.
11. Supervise school register or all data submitted to computer for scheduling and automated attendance, as assigned.
12. Interpret and appropriately apply building and District policies and procedures.
13. Issue building keys to authorized building personnel, and maintain records pertaining to such, as may be assigned.
14. Assist the Administrator in the evaluation of clerical staff.
15. Perform the usual office routines and practices associated with a productive and smoothly-run office.
16. Maintain supervisor's calendar, school calendar, schedules of events and other calendars and schedules as may apply to the position, to ensure effective use of time and facilities.
17. Perform such other tasks and assume such other responsibilities as the Administrator may from time to time assigned.

SCHEDULE: 260 days per year, Monday - Friday, 7.5 hours per day
Hourly Rate: $25.00-$30.00

FLSA Status: Non-exempt