Executive Secretary (MNC)
Summary
Provide high-level administrative and secretarial support to a global energy trading company’s Singapore office, coordinating schedules, travel, and business documents for traders and senior management.
Our client, a leading global energy trading company, is looking for an experienced Executive Secretary to support its Singapore trading office. This is a highly visible role where you will work closely with traders and senior management, ensuring the smooth running of daily administrative operations while supporting regional business activities.
Key Responsibilities
- Provide comprehensive secretarial and administrative support to the office and senior stakeholders.
- Coordinate complex travel arrangements, meeting schedules, and expense claims.
- Organise internal and external meetings, including meeting logistics and reservations.
- Support the preparation of tenders, presentations, reports, and other business documents.
- Assist in coordinating major corporate and industry events.
- Liaise with internal departments to facilitate administrative processes and documentation.
- Maintain accurate records and ensure proper document management.
- Handle ad hoc administrative duties while maintaining strict confidentiality.
Requirements
- Degree qualified.
- At least 5 years of experience in an Executive Secretary, Executive Assistant, or similar senior administrative support role.
- Strong experience managing complex travel arrangements and coordinating senior-level schedules.
- Prior experience organising corporate events is an advantage.
- Highly organised, proactive, meticulous, and able to multitask in a fast-paced environment.
- Excellent communication skills in English.
This is an excellent opportunity to join a dynamic international trading environment, supporting senior stakeholders while gaining exposure to a fast-paced commercial business.