Executive Secretary & Sales Planning Support

Executive Secretary & Sales Planning Support (Japanese Speaking) (Ref: 37730)
Central, Singapore

Our client is a Japanese multinational company providing ICT, digital transformation, and business solutions across the APAC region. They are currently looking for a Part-time Executive Secretary & Sales Planning Support (Japanese Speaking) to support senior management and regional business operations.

【 Responsibilities 】

1. Executive Secretarial Support (Approximately 80% of responsibilities)

- Provide executive secretarial support to senior management.

- Manage schedules, calendars, appointments, and meeting arrangements.

- Prepare reports, presentations, and other business documents.

- Coordinate business travel arrangements, including flights, accommodation, and transportation.

- Organise internal and external meetings, as well as corporate events.

- Handle incoming emails, correspondence, and general communications.

- Respond professionally to internal and external enquiries.

- Coordinate communication and information flow between internal departments and external stakeholders.

2. Sales Planning Support (Approximately 20% of responsibilities)

- Prepare materials for sales meetings and consolidate sales reports.

- Maintain and update customer and sales-related databases.

- Monitor sales opportunities and prepare related reports.

- Update website content and sales materials.

- Support the planning and execution of exhibitions, seminars, webinars, and marketing events.

- Assist with email marketing campaigns and other digital marketing activities.

【 What you will receive 】

- Variable Bonus (based on company and individual performance)

- Annual Leave: 12 days (up to a maximum of 22 days)

- Medical Leave

- Insurance coverage, including group hospitalisation, surgical, outpatient, dental, and personal accident benefits

- Annual Health Screening

【Requirements & Preferences】

- At least 3 years of experience in an Executive Secretary, Executive Assistant, or similar administrative support role.

- Business-level proficiency in both Japanese (JLPT N1 or equivalent) and English, both written and spoken, to communicate effectively with Japanese-speaking stakeholders and overseas offices.

- Proficiency in Microsoft 365 applications, including Outlook, Teams, Excel, and PowerPoint.

- Strong organisational and multitasking skills, with the ability to manage multiple priorities effectively.

- High attention to detail, with a strong awareness of information security and confidentiality requirements.

- Excellent communication and interpersonal skills.

- Self-motivated, proactive, and possesses strong problem-solving abilities.

(Advantageous)

- Experience supporting Japanese business practices and corporate culture.

- Experience using Customer Relationship Management (CRM) systems or marketing tools such as Salesforce (SFDC), Marketo, or Power BI.

- Experience supporting senior management within a regional or multinational environment.

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We regret that only shortlisted candidates will be notified.

Registration No.: R23113629 (Elvin Lee Zhen Yan )

Recruitment Licence: 12C5051