EXECUTIVE SECRETARY
Posted
- Providing secretarial and administrative support to the executive team, including managing schedules, meeting planning, and document preparation.
- Acting as a liaison between the executive team and internal/external stakeholders, handling communications on their behalf.
- Managing travel arrangements, itineraries, and event planning for the executive team.
- Maintaining confidentiality and handling sensitive information with discretion.
- Coordinating and attending executive meetings, taking minutes, and following up on action items.
- Overseeing special projects and initiatives as directed by the executive team, including research, report preparation, event coordination, and correspondence handling.
- Ensuring the executive’s office operates efficiently by organising files and maintaining records accurately.
- Organise and schedule meetings, appointments, and conferences, ensuring all materials are prepared in advance.
- Draft, proofread, and distribute emails, memos, and other correspondence handling on behalf of the executives.
- Track and prioritise tasks for the executive team, ensuring deadlines are met, and issues are escalated as necessary.
- Manage executive expense reports, invoices, and other financial documents.
- Handle incoming calls and communications, prioritising important matters and redirecting as appropriate.
- Assist with preparing and coordinating board meetings, including agenda preparation and minute-taking.
- Maintain databases and records for executive reference and ensure documents and correspondence are handled and filed systematically.
- Good time management with the ability to multitask and prioritise tasks in a fast-paced environment.
- Attention to detail and accuracy in handling tasks and documents.
- High level of professionalism, integrity, and discretion in handling sensitive information.
- Excellent interpersonal skills for interacting with stakeholders at all levels.
- Strong problem-solving and critical thinking skills with the ability to work independently.