Executive Secretary - VP Office
WE ARE HIRING!
Position: Executive Secretary – VP Office
Location: Riyadh, Saudi Arabia
Industry: Global Downstream Aluminium / Industrial
About the Role:
A leading global downstream aluminium company in Riyadh is looking for an organized, reliable, and highly presentable Executive Secretary to support the Vice President’s Office. You will manage executive schedules, coordinate high-level meetings, and keep day-to-day operations running seamlessly with full confidentiality.
Key Responsibilities:
- Calendar & Travel: Organize the VP’s daily schedule, plan business meetings, and arrange travel itineraries.
- Executive Communication: Screen calls, prioritize incoming emails, and manage official correspondence with clear, fluent English.
- Meetings & Presentations: Attend key discussions to record precise minutes, prepare clean PowerPoint presentations, and follow up on VP-signed action items.
- Confidentiality: Handle sensitive corporate documents, contracts, and internal notes with maximum discretion.
- Office & Financial Support: Assist with office invoicing, expense tracking, timekeeping, and ordering executive office supplies.
- Record Keeping: Maintain a structured, easily accessible digital and physical filing system.
Requirements
Requirements:
- Education: Bachelor’s degree in Business Administration, Literature, or a related field.
- Experience: Minimum 3+ years of direct experience working closely and directly with C-Level Executives, Directors, or Vice Presidents in previous organizations.
- Communication & Tact: Exceptional interpersonal skills, professional etiquette, and highly refined communication skills (tactful, courteous, and professional approach).
- Language: Good to fluent command of English (written and verbal).
- Skills: Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook), highly organized, trustworthy, and detail-oriented.
How to Apply:
Interested candidates are invited to apply directly via the link or by submitting their updated CV:
- ✉️ Email Application: Send your CV to cv@taj-hr.com (Subject Line: Executive Secretary – VP Office - Riyadh)
As published by workable · 11 questions
Basics
First name, Last name, Email, Headline, Phone, Address, Photo, Education, Experience, Summary, Resume, Cover letter
Short answers (4)
- What is your current total salary?
- What is your expected salary (SAR)?
- How many total years of professional experience do you have?
- What is your age?
Pick from a list (7)
- Are you a Saudi National?
- How would you rate your professional English skills (both written and verbal)?
- How would you rate your expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)?
- What is your notice period with your current employer?
- Do you have 3+ years of experience as an Executive Secretary supporting C-Level Executives or VPs?
- What is your highest level of education completed?
- Do you live in Riyadh, or are you willing to move to Riyadh?