Executive Suite Assistant
Description
Jusczak Companies is seeking an exceptionally organized, professional, and trustworthy Executive Suite Assistant to support our executive leadership team. This unique position provides a blend of executive administrative support, executive office management, and personal assistance to company leadership while maintaining the highest level of confidentiality and professionalism.
The ideal candidate thrives in a fast-paced environment, enjoys managing multiple priorities, possesses exceptional attention to detail, and takes pride in creating a polished, organized, and efficient executive environment.
Requirements
Provide direct administrative support to the President and Executive Leadership.
Manage executive calendars, appointments, meetings, and travel arrangements.
Coordinate meetings, prepare materials, and ensure executives are prepared for daily activities.
Draft correspondence, presentations, reports, and other confidential documents.
Screen and prioritize communications, phone calls, and emails.
Maintain confidential records and sensitive company information.
Personal & Family Administrative Support
Provide administrative assistance for executive family-related responsibilities, including:
Scheduling appointments and events
Coordinating travel and reservations
Managing personal calendars
Organizing documents and records
Assisting with miscellaneous personal projects as assigned
Executive Suite Operations
Maintain the cleanliness, organization, and professional appearance of all executive offices and meeting spaces.
Ensure executive offices remain fully stocked and operational.
Coordinate office vendors, deliveries, catering, and executive hospitality.
Assist with office organization, filing systems, and administrative projects.
Support company events and executive meetings.
General Administrative Duties
Prepare reports, spreadsheets, and presentations.
Coordinate internal and external communications.
Order office supplies and manage executive inventory.
Assist with special projects across multiple departments.
Perform additional duties as assigned to support executive leadership.
Typical Weekly Structure
While responsibilities will vary based on business needs, the role is generally expected to include:
One day dedicated to supporting the President and family administrative needs.
One day dedicated to supporting the Vice President and family administrative needs.
One day dedicated to supporting the Vice President of Sales and family administrative needs.
Two days focused on Executive Suite operations, organization, office presentation, and special projects.
Flexibility is essential, and priorities may shift based on executive and business needs.
Qualifications
Required
Excellent organizational and time management skills
Outstanding written and verbal communication
High degree of professionalism and discretion
Ability to manage confidential information
Strong attention to detail
Ability to multitask and prioritize changing responsibilities
Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
Comfortable learning new software platforms and business systems
Preferred
Previous Executive Assistant or Administrative Assistant experience
Experience supporting senior executives
Experience coordinating schedules and events
Strong problem-solving abilities
Professional customer service mindset
Desired Skills
Exceptional organization
Initiative and self-motivation
Flexibility
Reliability
Professional appearance and demeanor
Strong interpersonal skills
Ability to anticipate executive needs
Excellent follow-through
Benefits
Jusczak Companies offers a comprehensive benefits package including:
Competitive salary
Health Insurance (50% employer-paid premiums)
100% Employer-paid Life Insurance
100% Employer-paid Dental Insurance
100% Employer-paid Vision Insurance
Health Savings Account (HSA)
401(k) with a 3% Company Match
Access to a local Financial Advisor
Company-sponsored training and professional development
Unlimited Paid Time Off (PTO), subject to executive approval through Paylocity
Why Join Jusczak Companies?
At Jusczak Companies, you'll work directly alongside executive leadership and play a vital role in supporting the continued growth of a rapidly expanding family-owned organization. This position offers variety, autonomy, and the opportunity to make a meaningful impact across multiple business operations while working in a professional and collaborative environment.