Executive Support - Executive Assistant, Office Manager

Title: Office Manager/Executive Assistant
Location: East Rutherford, NJ (On-Site)
Company Overview:
Kurv Industrial (“Kurv”) is a privately-owned, vertically integrated real estate operating company and investment manager that focuses on the acquisition and development of Class A industrial real estate in the supply-constrained core industrial markets of Chicago, Dallas, Miami, New Jersey/New York, Los Angeles/San Francisco, and Seattle. For more information about Kurv and its accolades, please visit http://www.kurvindustrial.com.

Job Summary:
Based out of Kurv’s New Jersey office, the Office Manager / Executive Assistant is responsible for overseeing the day-to-day operations of the office while also providing high-level administrative support to senior leaders.
This role serves as the central point of coordination for office operations, ensuring a well-managed, efficient, and professional work environment. In parallel, the role provides executive support to optimize leadership effectiveness through strong organization, communication, and administrative execution.
Essential Job Responsibilities
Office Management:

Oversee day-to-day office operations to ensure a well-maintained, efficient, and professional environment
Manage conference room scheduling and coordinate meeting logistics for internal and external stakeholders
Act as primary point of contact for office-related needs, including maintenance, shipping, supplies, and equipment
Manage relationships with vendors, service providers, and building management
Coordinate with IT and external partners to support office systems and equipment functionality
Support employee onboarding logistics, including workspace setup and coordination with HR
Partner with HR to support and maintain office policies and procedures
Monitor and maintain office supply inventory, including kitchen and common areas
Coordinate guest and vendor access to the office
Plan and support office events and internal team activities
Ensure the office environment is safe, secure, and aligned with company standards
Perform additional duties as assigned to support evolving business needs and operational priorities of the company

Executive Assistant Support:

Provide administrative support to assigned executives, including calendar management, meeting coordination, and travel arrangements
Prepare materials for meetings, presentations, and internal/external communications
Manage expense reports and related documentation
Coordinate meeting logistics, including scheduling, agenda preparation, and follow-up
Serve as a point of contact among executives, employees, and external partners, ensuring timely and professional communication
Maintain organized records, files, and documentation (electronic and physical)
Exercise a high level of discretion in handling confidential and sensitive information
Perform additional duties as assigned to support evolving business needs and operational priorities of the company

Qualifications

Bachelor’s Degree, with at least 2-3 years of office administration or office management experience
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and expense management systems like Concur, with the ability to create reports, presentations, and data analysis tools
Exceptional organizational and time management skills, adept at handling multiple priorities, meeting tight deadlines, and maintaining efficiency in a fast-paced environment
Clear verbal and written communication skills, including the ability to draft professional correspondence, prepare reports, and effectively engage with stakeholders at all levels
Excellent written, verbal, and presentation skills with the ability to communicate effectively to executive leadership and external stakeholders
Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment
Demonstrated initiative, ownership mentality, and ability to work independently
High level of accuracy, attention to detail, and commitment to excellence

Personal Attributes

Self‑motivated, proactive, and accountable professional
Coachable, receptive to feedback, and eager to grow in responsibility and expertise
Strong written and verbal communication skills with the ability to interact professionally with internal and external stakeholders
Collaborative, team‑oriented individual with strong interpersonal skills
Highly organized with the ability to manage multiple priorities and meet deadlines in a fast‑paced environment
Demonstrates integrity, professionalism, and sound judgment

Compensation & Benefits

Compensation package commensurate with market data and individual experience, including salary and bonus potential
401(k) plan with employer match
Comprehensive health, dental, and vision insurance
Generous paid time off, including vacation, sick, and holiday leave

Other Details

Willingness to work >40-hour work week
Upbeat and collaborative company culture
We do not offer remote work options, but provide flexibility