Executive Support Manager

We’re looking for a reliable Executive Support Manager to help keep several growing U.S.-based brands organized.

This is a full-time remote role focused on inbox management, CRM updates, calendars, follow-ups, events, vendors, files, and weekly reporting. You’ll help make sure important messages, records, and next steps are not missed.

What You’ll Do

Monitor Outlook inboxes, form submissions, and newsletter replies

Organize messages and flag important follow-ups

Draft simple professional email responses

Route prospects, customers, members, and vendors correctly

Update contacts, notes, tags, and lead statuses in GoHighLevel

Maintain accurate CRM records and remove duplicate or incomplete data

Manage calendars and coordinate team schedules

Support events and retreats, including lists, forms, reminders, and attendee communication

Coordinate with vendors, designers, sales teams, and other partners

Organize files, links, documents, and shared resources

Track open tasks, questions, and deadlines

Prepare a simple weekly progress report

What We’re Looking For

Previous executive assistant, operations support, or administrative experience

Experience managing multiple inboxes and calendars

Hands-on GoHighLevel CRM experience

Strong Outlook email and calendar experience

Experience with Notion, Microsoft Word, and Excel

Google Workspace experience

Comfortable using AI tools for drafts, summaries, and workflow support

Strong written English

Experience coordinating events, vendors, or internal teams

Reliable with recurring tasks, deadlines, and weekly reporting

Comfortable supporting multiple brands at the same time

Able to work independently and flag issues early

Tools You’ll Use

GoHighLevel

Outlook

Microsoft Word and Excel

Notion

Google Workspace

AI tools such as ChatGPT or Claude

Role Details

Full-time

Remote contractor position

Supports multiple U.S.-based brands

Long-term opportunity

This is not a sales-closing, paid advertising, social media, or advanced GoHighLevel automation role.

How to Apply

Please submit your resume and briefly answer:

How many inboxes and calendars have you managed at one time?

What tasks have you completed inside GoHighLevel?

Have you used Outlook and Notion in a professional role?

What weekly reports or executive updates have you prepared?

When can you start?

Location: Remote - Anywhere

Skills required for this job:

• Administrative assistance
• Artificial intelligence tools
• Calendar management
• Customer relationship management (CRM)
• Data reporting
• Event coordination
• Executive support
• GoHighLevel (GHL)
• Google Workspace
• Inbox management
• Microsoft Outlook
• Notion
• Vendor management