EXECUTIVE

Job Summary

Support efficient office operations by managing administrative tasks, stock and pantry inventory, statutory safety permits, equipment maintenance, vehicle documentation, supplier liaison, and front-office hospitality to ensure smooth business processes.

Responsibilities

• Maintain and update filing records to ensure accurate document management

• Respond to phone enquiries promptly to support internal and external communication

• Manage emails and attend to walk-in visitors to facilitate effective office interactions

• Serve coffee, tea, or beverages to incoming guests and visitors

• Handle daily incoming stock, prepare Purchase Orders (POs), and verify received stocks (Level 1 & 2)

• Maintain and update stock inventory records and place orders to ensure adequate supplies

• Keep track of company daily grocery, pantry supplies, stationery, and office grocery, including tracking and purchasing

• Liaise with suppliers to request product samples and manage reorders

• Track staff and worker CSOC permits and CoreTrade expiry dates to ensure compliance

• Coordinate MOM compressor maintenance, servicing, repair, and renewal

• Manage vehicle road tax and insurance renewal to ensure compliance with regulations

• Collaborate with other departments to resolve administrative issues efficiently

• Perform office and operational administrative duties and provide ad-hoc support as needed

Preferred Competencies and Qualifications

• Diploma/Advanced/Higher/Graduate Diploma in any field

• Experience in a similar clerical or admin position is advantageous

• Familiarity with office administrative procedures

• Proficient in MS Office applications

• Strong organizational, hospitality, and multi-tasking skills

• Proficiency in English and Chinese to liaise with Chinese-speaking suppliers and associates

• Immediate availability or short notice preferred

• Interested applicants please submit a detailed resume and indicate your expected salary